Custody Operations Associate

Kelmar; Middleton (MA); Remote; USD 50,000 - 52,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Flexible spending plans

Health savings account

Health reimbursement arrangement

Life Insurance (basic, AD&D, voluntary

Disability insurance

401(k) with company match

Paid parental leave

Paid time off

Tuition assistance

Eligible for discretionary annualBonus

Job summary

Kelmar is seeking an entry-level Custody Operations Associate to work remotely with our Security Operations team, sub-custodian, and clients. You will reconcile transactions, assist with transfers, and ensure accurate reflection in the client’s unclaimed property database.

The role requires a Bachelor's degree or equivalent, strong writing and analytical skills, and the ability to work independently while communicating effectively with external clients.

Qualifications

• Bachelor's Degree or equivalent; willing to train right candidate.
• Excellent interpersonal and communication skills for client contact.
• Comfortable with MS Office, Windows, and general software.
• Strong writing and analytical abilities.
• Able to work independently and follow management direction.
• Detail oriented with daily, weekly, monthly reconciliations.
• Legally authorized to work in the U.S. without sponsorship now or in future.

Responsibilities

• Perform daily reconciliation of each client account held by the sub-custodian to their unclaimed property database.
• Review and transfer accounts held at mutual fund companies, brokerage firms, and transfer agents to State's custodial account; maintain detailed tracking of funds transferred.
• Receive instructions from clients and their unclaimed property database regarding selling and/or transferring shares; execute transactions as instructed using the sub-custodians.
• Perform manual updates to the clients unclaimed property database as necessary including: transfers, sale proceeds, corporation actions, liquidations, capital gains and dividends.
• Identify and properly report discrepancies to Custody Operations Manager.
• Ensure security type designations such as mutual funds and common stock are properly identified in the unclaimed property database.
• Perform research for clients related to corporate actions and individual CUSIP histories; record and provide entitlement calculations upon request.
• Assist with testing changes to workflows, documents and batch processes as needed.
• Perform quarterly reconciliation of accounts to ensure worthless securities are identified and updated in the clients unclaimed property database.
• Communicate with clients regarding a variety of account activities including incoming receipts, corporate actions, worthless securities, un-exchangeable securities, security transfer issues, sale proceeds and status, and any other relevant issues that arise.
• Assist with special projects when new clients have been onboarded

Skills

Interpersonal communication

Writing

Analytical skills

Detail oriented

Independent worker

Self-starter

MS Office

MS Windows

Education

Bachelor's Degree or equivalent

Tools

MS Office

MS Windows

Job description

The Custody Operations Associate is an Entry Level position who will work closely with Kelmar's Security Operations team, sub-custodian, and clients to execute instructions, reconcile transactions in the sub-custodian account and ensure all transactions are properly reflected in the client's unclaimed property database. This is a remote position.

RESPONSIBILITIES AND DUTIES:

• Perform daily reconciliation of each client account held by the sub-custodian to their unclaimed property database
• Review and transfer accounts held at mutual fund companies, brokerage firms, and transfer agents to State's custodial account; maintain detailed tracking of funds transferred
• Receive instructions from clients and their unclaimed property database regarding selling and/or transferring shares; execute transactions as instructed using the sub-custodians
• Perform manual updates to the clients unclaimed property database as necessary including: transfers, sale proceeds, corporation actions, liquidations, capital gains and dividends
• Identify and properly report discrepancies to Custody Operations Manager
• Ensure security type designations such as mutual funds and common stock are properly identified in the unclaimed property database
• Perform research for clients related to corporate actions and individual CUSIP histories; record and provide entitlement calculations upon request
• Assist with testing changes to workflows, documents and batch processes as needed
• Perform quarterly reconciliation of accounts to ensure worthless securities are identified and updated in the clients unclaimed property database
• Communicate with clients regarding a variety of account activities including incoming receipts, corporate actions, worthless securities, un-exchangeable securities, security transfer issues, sale proceeds and status, and any other relevant issues that arise
• Assist with special projects when new clients have been onboarded

QUALIFICATIONS:

• Bachelor's Degree or equivalent combination of education and experience; willing to train the right candidate
• Excellent interpersonal and communication skills; will be communicating with external clients
• Comfortable with a wide variety of technologies including MS Office, MS Windows, and other types of general computer software
• Strong writing and analytical skills
• Must be able to work independently learning the expected results from the management team and the ability to execute daily tasks on behalf of clients
• Self-starter, since this position is remote it is reliant on the Custody Operations Associate to complete daily tasks
• Must be detailed oriented as daily, weekly, and monthly reconcilements of data will be required
• Candidates must be legally authorized to work in the U.S without sponsorship now and in the future

SALARY & BENEFITS:

Compensation for this role varies depending on several factors including work location, level of experience, and skill set. As required by applicable law, the hiring range for this position is $50,000 - $52,000.

In addition, Kelmar provides the following benefits:

• Medical, Dental and Vision Insurance
• Flexible Spending Plans
• Health Savings Account
• Health Reimbursement Arrangement
• Basic Life, AD&D, and Voluntary Term Life Insurance
• Disability Insurance
• 401(k) Plan with Company Match
• Paid Parental Leave
• Paid Time Off
• Tuition Assistance
• Eligible for Discretionary Annual Bonus

The rewards for this position are many. We offer a great working environment that provides for work/life balance and an excellent compensation and benefits package. Kelmar provides training and the opportunity for career advancement.

Kelmar Associates is an equal opportunity employer

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