Curriculum and Materials Specialist

Illinois Education Job Bank; Barrington, Northern (IL, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Illinois Education Job Bank is seeking a detail-oriented operations and administrative support specialist to coordinate curriculum materials, inventory, and related logistics within the Teaching & Learning Department.

The role involves collaboration with Directors, budget management, meeting coordination, and supporting professional learning activities across elementary programs.

Qualifications

• Strong organizational, communication, and interpersonal skills.
• Ability to work independently while managing multiple responsibilities.
• Proficient with Google Workspace, spreadsheets, databases, and related systems.
• Ability to build positive relationships with students, staff, admins, and families.
• Navigate all tasks efficiently, confidentially, and on time.
• Willing to learn new duties, systems, and technology as needed.
• Ability to problem-solve, exercise sound judgment, and show initiative.
• Strong attention to detail and accurate records.

Responsibilities

• Orders curriculum materials and coordinates distribution to schools and teachers.
• Maintains district inventory of curriculum materials in storage.
• Coordinates distribution based on enrollment changes and program needs.
• Assists with curriculum resource adoption logistics and dissemination.
• Collaborates with Teaching and Learning Directors on ordering needs.
• Provides admin and purchasing support to curriculum teams.
• Manages budget for the Director of Elementary Teaching & Learning.
• Coordinates meetings, agendas, documents, and notes.
• Takes minutes for meetings when requested.
• Supports data collection and research as directed.
• Prepares correspondence, forms, and reports.
• Maintains Teaching & Learning webpage as directed.
• Supports professional development logistics and opportunities.
• Assists with district-wide field trips and instructional events.
• Provides curriculum/materials support to Elementary Summer School.
• Handles delegated admin tasks and other duties as assigned.

Skills

Organizational skills

Communication skills

Interpersonal skills

Relationship building

Independent work

Adaptability

Problem-solving

Attention to detail

Tools

Google Workspace

Spreadsheets

Databases

Job description

• Orders curriculum materials and instructional resources and coordinates distribution to schools and teachers.
• Maintains district inventory of curriculum materials in District storage.
• Coordinates the distribution of materials based on enrollment changes, section adjustments, and program needs.
• Assists with new curriculum resource adoption logistics management, including organizing and distributing new curriculum materials.
• Collaborates with the Teaching and Learning Directors on curriculum ordering needs as necessary.
• Provides administrative and purchasing support to the instructional coaching and curriculum teams.

Department Operations & Administrative Support

• Manages and prepares the budget for the Director of Elementary Teaching and Learning, including elementary-specific grants and relevant student activity accounts.
• Responds to inquiries, coordinates scheduling, and supports department operations for the Director of Elementary Teaching & Learning and related teams.
• Coordinates arrangements and materials for meetings, including preparation of agendas, documents, and notes as requested.
• Assists with the coordination of curriculum and professional learning meetings and takes minutes when requested.
• Compiles and completes data and research as needed and directed.
• Composes and prepares correspondence, forms, reports, and documents as directed.
• Supports the maintenance of the Teaching & Learning webpage as directed.

Instructional Programs & Professional Learning Support

• Assists with professional development opportunities for teachers, including institute days, Summer University, 220U, and external professional development opportunities.
• Assists with coordination of district-wide field trips and instructional events, as directed.
• Provides curriculum and materials support to Elementary Summer School programs

Additional Responsibilities

• Handles delegated administrative tasks and operational responsibilities.
• Performs other tasks and responsibilities as assigned by the supervisor.

Qualifications

QUALIFICATIONS & REQUIREMENTS:

• Strong organizational, communication, and interpersonal skills.
• Ability to work independently while managing multiple responsibilities and meeting deadlines.
• Strong proficiency with technology tools, including Google Workspace, spreadsheets, databases, and other systems used for communication, purchasing, and data management.
• Ability to develop and maintain positive working relationships with students, staff, administrators, and families.
• Navigate all tasks given in an efficient, timely, and confidential manner.
• Willing to learn new duties, systems, and technology as needed to support the department.
• Ability to problem-solve, exercise sound judgment, and demonstrate initiative in completing assigned tasks.
• Strong attention to detail and ability to maintain accurate records and documentation.

Salary/Benefits

TERMS OF EMPLOYMENT: (Completed by the Office of Human Resources)

POSITION OVERVIEW:
This position provides operational and administrative support for curriculum, instructional initiatives, and materials management within the Teaching & Learning Department. The specialist supports the Teaching and Learning Department Directors and curriculum teams by coordinating purchasing, inventory management, and distribution of curriculum materials, as well as assisting with meetings, professional learning logistics, and department operations.

PHYSICAL & WORK ENVIRONMENT REQUIREMENTS:

• Regular use of computers, technology systems, and standard office equipment.
• Ability to sit, stand, and move throughout the office and storage areas for extended periods of time.
• Occasional lifting, carrying, and moving of boxes of curriculum materials and instructional resources (up to approximately 40 pounds).
• Ability to bend, reach, and organize materials in storage areas or shelving units.
• Frequent handling, sorting, and organizing of curriculum materials, supplies, and instructional resources.
• Ability to travel between district buildings or storage locations as needed to support materials distribution and department operations.
• Ability to manage multiple tasks in a fast-paced office environment while maintaining attention to detail.
• Ability to communicate effectively with staff, administrators, and vendors in person, by phone, and through electronic communication.