CUNY EDGE Program Support Coordinator

RFCUNY Research Foundation of the City University of New York; United States; Hybrid; USD 45,000 - 50,000; Full time

Job summary

The Research Foundation of The City University of New York (RFCUNY) seeks a Program Support Coordinator for CUNY EDGE. The role provides day-to-day administrative and operational support, handling fiscal processes, office logistics, and events in collaboration with the Central Office and campus teams.

Ideal candidates are organized, detail-oriented, and able to manage confidential information. This 80/20 hybrid position involves travel to CUNY campuses and coordination with multiple stakeholders.

Qualifications

• High school diploma or equivalent with 2–3 years of administrative or program support experience.
• Clear and professional written and verbal communication skills.
• Ability to handle confidential information with discretion and integrity.
• Proficiency with Microsoft Office, especially Excel and PowerPoint, plus virtual meeting tools.

Responsibilities

• Serve as a key contact between CUNY EDGE campus staff and HRA for program questions and case issues affecting student participation.
• Participate in regular HRA coordination meetings; track items and follow up with units.
• Troubleshoot and document inquiries; elevate issues as needed and maintain records.
• Communicate guidance, updates, and process changes to campus staff and Central Office leadership.
• Handle student records with appropriate confidentiality and discretion.
• Support fiscal administration: invoices, purchase orders, reimbursements, vendor follow-up.
• Maintain office supplies, inventory, and central resources; coordinate orders.

Skills

Written & verbal communication

Discretion with confidential info

Excel & PowerPoint proficiency

Virtual meetings tools

Education

High school diploma or HSE

Associate degree preferred

Tools

Microsoft Office

Excel

PowerPoint

Job description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY. Primary Location: OFFICE OF SR. UNIV DEAN FOR ACADEMIC AFFAIRS Bargaining Unit: No Program Overview CUNY EDGE is a partnership between the City University of New York (CUNY) and the New York City Human Resources Administration (HRA). Housed within the CUNY Office of Academic Affairs, the program combines academic, personal, and career support while helping students meet applicable HRA requirements. CUNY EDGE serves more than 3,500 students across 20 colleges each year and helps students progress toward timely graduation and fulfilling careers. For more information, visit cuny.edu/cunyedge.

Position Overview

Reporting to the CUNY EDGE Deputy Director of Career Development & Experiential Learning, the Program Support Coordinator provides day-to-day administrative and operational support for the CUNY EDGE Central Office. The position assists with fiscal processes, office logistics, shared resources, meetings, training sessions, and events; provides backup administrative support for the CUNY EDGE Fellowship Program; and coordinates with HRA to follow up on routine document questions and recurring program issues. The ideal candidate is organized, responsive, detail-oriented, and comfortable coordinating with Central Office staff, campus teams, and external partners while handling confidential information appropriately.

Duties and Responsibilities

HRA Coordination and Case Resolution

• Serve as a key point of contact between CUNY EDGE campus staff and HRA for program-related questions and case issues affecting student participation, including case and roster status, incomplete or rejected forms, training-related benefits and expenses, and Fellowship Program matters.
• Participate in regular HRA coordination meetings; gather questions from campuses, track open items and HRA updates, and coordinate follow-up with the appropriate HRA units.
• Troubleshoot and help resolve issues, elevate as needed, and maintain clear documentation of inquiries, actions, and outcomes.
• Identify recurring patterns or systemic issues across students or campuses and communicate guidance, updates, and process changes to campus staff and Central Office leadership.
• Handle student records and program information with appropriate confidentiality and discretion.

Central Office Operations and Administrative Support

• Support fiscal administration, including invoices, purchase orders, requisitions, reimbursements, vendor follow-up, and related documentation.
• Maintain office supplies and inventory; coordinate orders, storage, and distribution of centrally purchased materials and resources.
• Coordinate conference rooms, guest access, food orders, materials, and technology needs for meetings, trainings, and events, in collaboration with Facilities and IT.
• Maintain contact lists, internal directories, shared files, and other program records.
• Perform other related duties as assigned in support of CUNY EDGE operations.

Fellowship Program and Student Employment Backup

• Serve as backup for key Fellowship Program administrative functions and provide coverage during staff absences or periods of high volume, including assistance with onboarding, rosters, timekeeping, and related records.
• Review timesheets for completeness and proper approval; track deadlines and follow up with campuses to resolve missing information or discrepancies affecting onboarding or payroll processing.
• Maintain accurate logs and support routine Fellowship Program reporting and communications.

Qualifications

Minimum

• High school diploma or high school equivalency and two to three years of relevant administrative, program support, or customer service experience.
• Clear and professional written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion and integrity.
• Proficiency with Microsoft Office, particularly Excel and PowerPoint, as well as virtual meeting, collaboration, and administrative systems.

Preferred

• Associate degree or some college coursework.
• Experience in higher education, student services, workforce development, or a related setting.
• Experience working with HRA or other public benefits programs, policies, procedures, or systems.
• Experience coordinating across multiple teams, campuses, agencies, vendors, or stakeholder groups.

Work Environment and Physical Requirements

• This is an 80/20 hybrid position (four days in the office), subject to change based on operational needs and CUNY Flexible Work Guidelines.
• Ability to travel to CUNY campus locations as needed.
• The role may require sitting for extended periods, using a computer and other office equipment and occasionally lifting items up to 20 pounds.
• Reasonable accommodations will be provided in accordance with RFCUNY policies.

RFCUNY Benefits RFCUNY Employee Benefits and Accruals

Pay Range: Minimum - Maximum: $45,000 - $50,000

Equal Employment Opportunity Statement

The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.