CTE Program Assistant: Admin & Events Support

Loudoun County Public Schools; Ashburn (VA); On-site; USD 59,000 - 76,000; Full time

Job summary

Loudoun County Public Schools is hiring a Program Assistant in Ashburn, VA to support the Career and Technical Education (CTE) department. The role provides office and operational support, coordinating program activities and documenting records for compliance and reporting.

The position works with school staff, industry partners and the CTE Director to organize resources, meetings, and events, while handling scheduling and communication tasks efficiently.

Qualifications

• Proficiency with Google Suite, Microsoft Office and video conferencing tools.
• Experience with ERP or equivalent enterprise systems.
• Familiarity with student information systems is a plus.
• Strong ability to manage multiple tasks and priorities.

Responsibilities

• Provide office support for CTE activities and assist with budget processes.
• Coordinate logistics for meetings, trainings, and events.
• Produce completed reports in a timely manner.
• Maintain accurate CTE program records and credentialing data.
• Assist with purchasing, invoices and supply orders.
• Communicate with schools, teachers and external partners.
• Prepare correspondence, presentations and program materials.
• Monitor timelines and support department initiatives.

Skills

Google Suite

Microsoft Office

Video conferencing software

Written & verbal communication

Team collaboration

Multitasking & prioritization

Education

High School Diploma or GED

Tools

Oracle ERP

Phoenix SIS

Job description

Loudoun County Public Schools is hiring a Program Assistant in Ashburn, VA to support the Career and Technical Education (CTE) department. The role provides office and operational support, coordinating program activities and documenting records for compliance and reporting.

The position works with school staff, industry partners and the CTE Director to organize resources, meetings, and events, while handling scheduling and communication tasks efficiently.