CSSS Program Coordinator

University of Washington Medical Center; Seattle (WA); On-site; USD 47,000 - 63,000; Full time

Job summary

The Center for Statistics and the Social Sciences (CSSS) at University of Washington seeks a Program Coordinator to support daily operations and cross-disciplinary activities. You will coordinate courses, seminars, and communications while assisting with office services and data management.

Reporting to the Center Administrator, you’ll help with scheduling, events, budgets, and collaboration across campus. Strong organizational and communication skills are essential for this role.

Qualifications

• High school diploma or equivalent and 2 years of admin/clerical experience.
• Associate or bachelor's degree preferred.
• Experience with UW tools and systems.
• Advanced office software skills and web/social media familiarity.
• Excellent communication, multitasking, and attention to detail.
• Ability to work with minimal supervision.

Responsibilities

• Manage the CSSS space to maintain a welcoming, professional environment.
• Provide information to students, staff, faculty, and the public on CSSS programs.
• Manage inventories and related records; troubleshoot issues.
• Coordinate communications with campus shops for facilities changes and repairs.
• Maintain records in line with department guidelines and UW policies.
• Produce and update course schedules and time tables.
• Support CSSS courses registration, add codes, and program info.
• Plan and organize weekly CSSS seminars and events; arrange facilities and meals.
• Manage CSSS inbox and email lists for affiliates, students and staff.

Skills

Attention to detail

Organizational skills

Communication skills

Excel

Outlook

Multitasking

Minimal supervision

Education

Associate or bachelor’s degree

Tools

Excel

Calendar applications (Outlook)

Job description

Job Description

The Center for Statistics and Social Sciences (CSSS) has an outstanding opportunity for a Program Coordinator to join their team.

About this Opportunity

Reporting to the Center Administrator, the Program Coordinator supports the busy, cross-disciplinary CSSS community with research and instructional activities and resources. If you have attention to detail, strong organizational skills, and enjoy communicating and connecting with people, this role may be right for you.

The Center for Statistics and the Social Sciences (CSSS) is looking for a full-time Program Coordinator to support the daily management of the Center’s operations. CSSS was founded in 1999 with the triple mission of galvanizing collaborative research between social scientists and statisticians, developing graduate courses for social science students, and enhancing undergraduate statistics training for the social sciences. CSSS was the first center in the nation devoted to the interface of statistics and social sciences. Today, CSSS is an established component of the University of Washington’s research and training environment, with strong ties to the Statistics department, social science departments, and other units across campus. Currently, CSSS has four core faculty members, two faculty fellows, and over 100 faculty affiliates.

Key Responsibilities

Main Office Services 30%

• Manage the CSSS space to maintain a welcoming, professional, and safe environment for the main office.
• Provide information and advice to students, staff, faculty, and the public on the Center’s programs and activities (in-person, phone, email, mail).
• Manage inventories (equipment, keys, email contact lists, office supplies) and related records. Troubleshoot issues as needed.
• Arrange communications with university shopsregardingfacilities changes, telecommunications changes, repairs, cleaning requests, etc.
• Maintain records and filesin accordance withdepartmental guidelines and UW policies.

Program Support 50%

With support from CSSS personnel,

• Produce and update departmentalcourseand time schedule, including CSSS and jointly held courses.
• Enter, verify, and update data to ensure accuracy.
• Communicate with faculty and staff in other departments to support CSSS programs.
• Create and edit CSSS communication materials including working with IT staff on updating the website, composing correspondence to affiliate faculty.
• Coordinate CSSS curriculum to manage CSSS-responsible courses and courses held jointly with a variety of departments both within the College of Arts and Sciences and outside the College.
• Produce and update quarterly time schedules. Enter, verify, and update data to ensure accuracy.
• Resolve classroom assignment issues as needed.
• Promote classes, order books and initiate course evaluations.
• Support students and faculty by providing information about CSSS tracks, course registration, distribution of add codes, and responding to questions about CSSS programs.
• Plan and organize the weekly CSSS seminar and other events including researching and reserving UW or off-site meeting facilities; coordinating, collecting, composing, editing, assembling, and distributing program and meeting materials; arranging posters, arranging meals, attending meetings and events to provide support as needed.
• Manage CSSS inbox and email contact lists for communicating with CSSS affiliates, students and staff in a variety of departments both within the College of Arts and Sciences and outside the College.

Fiscal Activities 15%

• Manage purchasing via Workday, Procurement Credit Card (ProCard), and CTA card (for travel).
• Make travel arrangements for CSSS guests, including conference registration, airline and lodging arrangements. Manage travel reimbursements.
• Process and track event-related budgets and the progress of guest reimbursements.
• Stay up to date with UW Fiscal Policies by attending relevant training.

Perform related duties as required 5%

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications:

• High school graduation or equivalent AND two years of experience in administrative or clerical work
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications :

• Associate or bachelor’s degree.
• Experience with UW tools and systems.
• Advanced skill with office administrative software as well as web and social media platforms.
• Willingness to learn.
• Experience working collaboratively across units.
• Interest in pursuing initiatives to improve CSSS functions.
• Ability to understand and anticipate CSSS and client needs and plan ahead.
• Demonstrated responsibility, dependability, and accountability in a multitasking environment with competing priorities
• Excellent verbal, email, and written communication skills
• Ability to work with minimal supervision
• Outstanding attention to detail and problem-solving abilities
• Experience with calendar applications (e.g., Outlook) and Excel

Compensation, Benefits and Position Details

Pay Range Minimum:

$47,256.00 annual

Pay Range Maximum:

$63,156.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

SEIU Local 925 Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail].

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.