CSSS Program Coordinator

FHLB Des Moines; Seattle, Northern (WA, KY); Hybrid; USD 47,000 - 63,000; Full time

Job summary

The Center for Statistics and Social Sciences (CSSS) at the University of Washington seeks a full-time Program Coordinator to support daily operations, research and instructional activities. Reporting to the Center Administrator, you will manage the main office, coordinate course schedules, assist with data entry, communications, travel, and budgets, and help faculty across departments.

Strong organizational skills, attention to detail and the ability to work with diverse stakeholders are

Qualifications

• High school diploma or equivalent and two years of administrative or clerical experience.
• Associate or bachelor's degree preferred; experience with UW tools and systems.
• Advanced skill with office software as well as web and social media platforms.
• Willingness to learn and ability to work across units.
• Ability to understand CSSS needs and plan ahead.
• Excellent verbal, email, and written communication skills.

Responsibilities

• Main Office Services: Manage the CSSS space and provide information to students, staff, faculty, and the public.
• Program Support: Produce and update course schedules, enter and verify data, and coordinate with departments.
• Fiscal Activities: Assist with purchasing, travel arrangements, and budget tracking.
• Plan and organize seminars and events, coordinate facilities, and prepare materials.
• Manage CSSS inbox and communications with affiliates and staff.

Skills

Attention to detail

Communication skills

Multitasking

Organizational skills

Problem-solving

Team collaboration

Time management

Education

High school diploma or equivalent

Associate or bachelor's degree

Tools

Outlook

Excel

Web platforms

UW tools & systems

Job description

Job Description The Center for Statistics and Social Sciences (CSSS) has an outstanding opportunity for a Program Coordinator to join their team. About this Opportunity Reporting to the Center Administrator, the Program Coordinator supports the busy, cross-disciplinary CSSS community with research and instructional activities and resources. If you have attention to detail, strong organizational skills, and enjoy communicating and connecting with people, this role may be right for you. The Center for Statistics and the Social Sciences (CSSS) is looking for a full-time Program Coordinator to support the daily management of the Center’s operations. CSSS was founded in 1999 with the triple mission of galvanizing collaborative research between social scientists and statisticians, developing graduate courses for social science students, and enhancing undergraduate statistics training for the social sciences. CSSS was the first center in the nation devoted to the interface of statistics and social sciences. Today, CSSS is an established component of the University of Washington's research and training environment, with strong ties to the Statistics department, social science departments, and other units across campus. Currently, CSSS has four core faculty members, two faculty fellows, and over 100 faculty affiliates.

Key Responsibilities

• Main Office Services 30% Manage the CSSS space to maintain a welcoming, professional, and safe environment for the main office. Provide information and advice to students, staff, faculty, and the public on the Center’s programs and activities (in-person, phone, email, mail). Manage inventories (equipment, keys, email contact lists, office supplies) and related records. Troubleshoot issues as needed. Arrange communications with university shops regarding facilities changes, telecommunications changes, repairs, cleaning requests, etc. Maintain records and files in accordance with departmental guidelines and UW policies.
• Program Support 50% With support from CSSS personnel, Produce and update departmental course and time schedule, including CSSS and jointly held courses. Enter, verify, and update data to ensure accuracy. Communicate with faculty and staff in other departments to support CSSS programs. Create and edit CSSS communication materials including working with IT staff on updating the website, composing correspondence to affiliate faculty. Coordinate CSSS curriculum to manage CSSS-responsible courses and courses held jointly with a variety of departments both within the College of Arts and Sciences and outside the College. Produce and update quarterly time schedules. Enter, verify, and update data to ensure accuracy. Resolve classroom assignment issues as needed. Promote classes, order books and initiate course evaluations. Support students and faculty by providing information about CSSS tracks, course registration, distribution of add codes, and responding to questions about CSSS programs. Plan and organize the weekly CSSS seminar and other events including researching and reserving UW or off-site meeting facilities; coordinating, collecting, composing, editing, assembling, and distributing program and meeting materials; arranging posters, arranging meals, attending meetings and events to provide support as needed. Manage CSSS inbox and email contact lists for communicating with CSSS affiliates, students and staff in a variety of departments both within the College of Arts and Sciences and outside the College.
• Fiscal Activities 15% Manage purchasing via Workday, Procurement Credit Card (ProCard), and CTA card (for travel). Make travel arrangements for CSSS guests, including conference registration, airline and lodging arrangements. Manage travel reimbursements. Process and track event-related budgets and the progress of guest reimbursements. Stay up to date with UW Fiscal Policies by attending relevant training.
• Perform related duties as required 5%

Required Qualifications

• Minimum Qualifications: High school graduation or equivalent AND two years of experience in administrative or clerical work Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.
• Additional Qualifications: Associate or bachelor's degree. Experience with UW tools and systems. Advanced skill with office administrative software as well as web and social media platforms. Willingness to learn. Experience working collaboratively across units. Interest in pursuing initiatives to improve CSSS functions. Ability to understand and anticipate CSSS and client needs and plan ahead. Demonstrated responsibility, dependability, and accountability in a multitasking environment with competing priorities Excellent verbal, email, and written communication skills Ability to work with minimal supervision Outstanding attention to detail and problem-solving abilities Experience with calendar applications (e.g., Outlook) and Excel

Compensation, Benefits and Position Details

• Pay Range Minimum: $47,256.00 annual
• Pay Range Maximum: $63,156.00 annual
• Other Compensation: -
• Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
• Shift: First Shift (United States of America)
• Temporary or Regular? This is a regular position
• FTE (Full-Time Equivalent): 100.00%
• Union/Bargaining Unit: SEIU Local 925
• Nonsupervisory

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail]. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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