Cross-Functional Security Project Coordinator

Apex Systems; Wayzata (MN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with company match

ESPP

Job summary

Everforth Apex is seeking a detail-oriented Project Coordinator to support assessments of acquired sites and remediation to align with security standards. You will coordinate across security, technology, and business teams, maintaining momentum across multiple workstreams and ensuring timely follow-through.

The role requires strong organization, excellent communication, and the ability to translate discussions into actionable steps for both technical and non-technical stakeholders.

Qualifications

• 2 years work experience coordinating cross-functional projects or initiatives.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Proven ability to manage multiple activities, stakeholders, priorities, and deadlines simultaneously.
• Experience maintaining project plans, action logs, RAID logs, schedules, or other project management documentation.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and translate discussions into clear decisions, actions, owners, and next steps.
• Ability to work effectively with both technical and non-technical stakeholders.
• Proficiency with common project management and collaboration tools.

Responsibilities

• Coordinate assessment and remediation activities across acquired sites.
• Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.
• Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting.
• Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion.
• Establish clear owners and target dates for actions and consistently follow up to drive accountability.
• Coordinate discovery activities required to understand current-state security compliance at acquired locations.
• Identify missing information, unresolved questions, gaps, and dependencies that could prevent assessments or remediation activities from progressing.
• Schedule and facilitate working sessions, stakeholder discussions, and project status meetings.
• Document decisions, action items, owners, and next steps and ensure timely follow-through.
• Work with technical teams and subject-matter experts to understand remediation requirements and translate them into trackable activities.
• Maintain visibility into progress across multiple sites and workstreams and proactively escalates risks, blockers, overdue actions, or decisions requiring leadership attention.
• Prepare concise project status updates highlighting progress, upcoming activities, risks, decisions, and areas requiring attention.
• Help establish consistent processes and documentation for assessment and remediation efforts across acquired businesses.

Skills

Cross-functional coordination

Organizational skills

Multitasking

Project planning

Communication skills

Meeting facilitation

Stakeholder management

Project tooling

Job description

Everforth Apex is seeking a detail-oriented Project Coordinator to support assessments of acquired sites and remediation to align with security standards. You will coordinate across security, technology, and business teams, maintaining momentum across multiple workstreams and ensuring timely follow-through.

The role requires strong organization, excellent communication, and the ability to translate discussions into actionable steps for both technical and non-technical stakeholders.