Project Coordinator

Apex Systems; Minnesota; On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

ESPP

401K program

HSA

EAP

Discount program

Training program

Job summary

Everforth Apex Systems is seeking a highly organized Project Coordinator to support assessments and remediation across acquired sites, coordinating security, technology, infrastructure and business teams to maintain momentum and drive accountability.

You will develop and maintain project plans, action trackers, RAID and remediation logs, schedule working sessions, document decisions, and escalate risks as needed while ensuring owners meet target dates.

Qualifications

• 2 years of coordinating cross-functional projects or initiatives.
• Strong organizational skills with attention to detail and follow-through.
• Experience maintaining project plans, action logs, RAID logs, schedules, or other PM documentation.
• Excellent written and verbal communication skills.
• Ability to facilitate meetings and translate discussions into clear decisions, actions, owners, and next steps.

Responsibilities

• Coordinate assessment and remediation activities across acquired sites.
• Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders.
• Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting.
• Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion.
• Establish owners and target dates for actions and ensure follow-through.

Skills

Cross-functional coordination

Organizational skills

Multitasking

Project planning

Communication

Meeting facilitation

Stakeholder management

PM tools proficiency

Tools

RAID logs

Project schedules

Common PM tools

Job description

## Job Description# Project CoordinatorApply**Job#: 3056714****Job Description:**We are seeking a highly organized and proactive Project Coordinator to support the assessment of acquired business sites and remediation of gaps to ensure infrastructure, technology, and related processes align with Cargill's security standards. This role will coordinate activities across security, technology, infrastructure, and business teams to ensure assessments progress, findings are documented, remediation activities are tracked, and stakeholders remain aligned. The Project Coordinator will be responsible for maintaining momentum across multiple workstreams by tracking actions, identifying gaps and dependencies, driving follow-up, and ensuring owners are accountable for agreed-upon activities. The ideal candidate is detail-oriented, comfortable working in an ambiguous and evolving environment, and able to bring structure and discipline to complex cross-functional initiatives. Key Responsibilities \\*Coordinate assessment and remediation activities across acquired business sites. \\*Manage cross-functional activities involving technical, security, infrastructure, and business stakeholders. \\*Develop and maintain project plans, action trackers, remediation logs, schedules, and status reporting. \\*Track assessment activities, findings, decisions, dependencies, risks, and remediation actions through completion. \\*Establish clear owners and target dates for actions and consistently follow up to drive accountability. \\*Coordinate discovery activities required to understand current-state security compliance at acquired locations. \\*Identify missing information, unresolved questions, gaps, and dependencies that could prevent assessments or remediation activities from progressing. \\*Schedule and facilitate working sessions, stakeholder discussions, and project status meetings. \\*Document decisions, action items, owners, and next steps and ensure timely follow-through. \\*Work with technical teams and subject-matter experts to understand remediation requirements and translate them into trackable activities. \\*Maintain visibility into progress across multiple sites and workstreams and proactively escalate risks, blockers, overdue actions, or decisions requiring leadership attention. \\*Prepare concise project status updates highlighting progress, upcoming activities, risks, decisions, and areas requiring attention. \\*Help establish consistent processes and documentation for assessment and remediation efforts across acquired businesses. Required Qualifications \\*2 years work experience coordinating cross-functional projects or initiatives. \\*Strong organizational skills with exceptional attention to detail and follow-through. \\*Proven ability to manage multiple activities, stakeholders, priorities, and deadlines simultaneously. \\*Experience maintaining project plans, action logs, RAID logs, schedules, or other project management documentation. \\*Excellent written and verbal communication skills. \\*Ability to facilitate meetings and translate discussions into clear decisions, actions, owners, and next steps. \\*Ability to work effectively with both technical and non-technical stakeholders. \\*Proficiency with common project management and collaboration tools. Preferred Qualifications \\*Experience supporting cybersecurity, information security, infrastructure, technology, risk, compliance, or remediation programs. \\*Experience supporting mergers, acquisitions, integrations, or acquired business environments. \\*Familiarity with security assessments, compliance requirements, risk remediation, or technology discovery activities. Key Attributes for Success The successful candidate will be someone who: \\*Creates structure from ambiguity and determines what needs to happen next. \\*Owns the follow-through, not just the meeting or tracker. \\*Drives accountability while building positive working relationships. \\*Notices what is missing and asks the questions needed to keep discovery moving. \\*Connects the dots across teams, activities, dependencies, and decisions. \\*Communicates clearly and concisely, particularly when highlighting risks or escalating blockers. \\*Stays ahead of the work rather than waiting for stakeholders to identify next steps. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** Wayzata, MN, US**Job Type:****Date Posted:** October 22, 2026**Pay Range:** $20 - $25 per hour