Cross-Functional Program Coordinator

NWI Aerostructures; Wichita (KS); On-site; USD 55,000 - 90,000; Full time

Job summary

NWI Aerostructures is hiring a Program Management Coordinator to provide administrative and operational support to Program Managers across multiple programs. The role focuses on maintaining schedules, logs, risk registers, and meeting minutes, while coordinating internal and customer meetings and ensuring on-time deliverables.

You will act as a liaison between Engineering, Manufacturing, Quality, Supply Chain, and Finance, maintaining customer portals and assisting with change management and

Qualifications

• Strong organizational skills with attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Experience working with ERP/MRP or project management tools.
• Ability to work independently and across teams.
• Strong problem-solving and follow-up skills.

Responsibilities

• Provide administrative support to Program Managers across multiple programs or projects.
• Maintain program schedules, action item logs, risk registers, and meeting minutes.
• Coordinate internal and customer meetings, including agenda preparation and follow-up.
• Track program deliverables, milestones, and due dates; escalates issues as needed.
• Prepare and maintain program documentation, presentations, and status reports.
• Serve as a liaison between Program Management and internal departments (Engineering, Manufacturing, Quality, Supply Chain, Finance).
• Maintain access to customer portals and input PO’s and download customer engineering as needed.
• Support customer communication by organizing correspondence, data requests, and reporting.
• Assist with change management activities, including tracking scope, schedule, and cost impacts.
• Ensure program documentation is controlled and compliant with internal procedures and customer requirements.
• Support audits, reviews, and customer or regulatory reporting as required.
• Maintain data accuracy in ERP, MRP, or project management systems.

Skills

Organizational skills

Communication

Multitasking

MS Office

ERP/MRP experience

Teamwork

Problem solving

Education

Bachelor’s/Associate degree in Business or PM

Tools

ERP/MRP systems

Project management tools

Job description

NWI Aerostructures is hiring a Program Management Coordinator to provide administrative and operational support to Program Managers across multiple programs. The role focuses on maintaining schedules, logs, risk registers, and meeting minutes, while coordinating internal and customer meetings and ensuring on-time deliverables.

You will act as a liaison between Engineering, Manufacturing, Quality, Supply Chain, and Finance, maintaining customer portals and assisting with change management and