CRM Specialist

Level AI; Austin (TX); On-site; USD 120,000 - 160,000; Full time

Job summary

Level is seeking a hands-on Customer Lifecycle Manager in Austin to build Level’s customer communications from the ground up. You will own the CRM platform, delivery logic and execution across in-app messaging, email, push notifications, and beyond.

You will collaborate with Marketing and Editorial to ensure messages reach the right person at the right time, guiding lifecycle programs from onboarding to retention across students, parents, and teachers.

Qualifications

• 5+ years of CRM experience building multi-channel lifecycle programmes with measurable retention, engagement, and revenue outcomes.
• Hands-on experience owning a marketing automation and/or engagement communications platform at scale (Braze, Iterable, Customer.io, or equivalent).
• Deep expertise in audience segmentation, delivery logic and lifecycle architecture across B2C audiences.
• Solid understanding of COPPA and child-directed communication compliance.
• Comfortable with behavioural data, funnel analytics, A/B testing and performance reporting.
• Strong cross-functional collaboration with Marketing, Editorial and Engineering.
• Comfortable doing the work yourself in an evolving platform and processes environment.

Responsibilities

• Platform selection and implementation: Own the CRM platform across in-app messaging, push notifications, email and SMS.
• Data architecture: Define audience and contact field schema and data sync design with engineering.
• Deliverability infrastructure: Build sender domain authentication and deliverability monitoring.
• Compliance infrastructure: Own unsubscribe and preference center, suppression lists, and opt-out audit trail for COPPA, CAN-SPAM and GDPR.
• Retention and engagement: Run weekly progress reports, platform newsletters, in-app messaging and activity-based outreach.
• Pre-launch acquisition: Own sign-up confirmation and waitlist nurture sequences in partnership with marketing.
• Cohort and invite-code onboarding: Manage CRM for gated beta waves and referral cohorts.
• Monetisation: Build conversions, tier upsell, renewal and save programs.
• Win-back: Develop lapse detection logic and multi-channel sequences to reconnect families.
• Segmentation architecture: Design segmentation across four audiences and COPPA consent flows.
• Analytics & Optimisation: Own CRM reporting and conduct A/B tests to improve performance.

Skills

CRM experience

Multi-channel lifecycle

Data-driven

Collaboration

Startup mindset

Tools

Braze

Iterable

Customer.io

Job description

Level is a learning technology company dedicated to helping students build real academic and life skills with confidence and joy. We combine proven curriculum principles with world class interactive design to make meaningful practice something students want to come back to, not something they struggle through.

We support what teachers, schools, and parents are already doing by increasing student engagement with high quality, standards aligned practice that reinforces classroom learning. That’s why we’re building:

For students: Rewarding and motivating learning experiences that meet students where they are to build real academic proficiency.

For educators: Tools that fit naturally into instruction and help students stay engaged while reducing teacher workload.

For parents: Activities that help your kid catch up or get ahead, build confidence, and minimize homework battles, whether learning at school or at home.

We are committed to helping every person maximize their potential and live a life of meaning. It’s a difficult problem that requires brilliant people and tremendous effort over time.

Level is looking for a hands-on Customer Lifecycle Manager to build Level’s customer communications function from the ground up. You will own the CRM platform, the delivery logic and the execution across in-app messaging, email, push notifications and beyond. Marketing and editorial own the message. You own everything that gets it to the right person at the right time.

Responsibilities

Platform & Infrastructure

• Platform selection and implementation: Own the selection, implementation, and day-to-day operation of Level’s CRM platform across every channel: in-app messaging, push notifications, email and SMS

• Data architecture: Define the audience and contact field schema (role, tier, grade, language, geo, consent state) and own the data sync design between the product platform and the CRM tool, in partnership with engineering

• Deliverability infrastructure: Build and maintain sender domain authentication, IP warm-up and deliverability monitoring ahead of launch

• Compliance infrastructure: Own the unsubscribe and preference center, suppression lists, and opt-out audit trail required for COPPA, CAN-SPAM and GDPR compliance

Lifecycle Programs

• Retention and engagement: Build and run weekly parent progress reports, platform newsletters, in-app messaging and activity-based outreach tied to student engagement data.

• Pre-launch acquisition: Own sign-up confirmation and waitlist nurture sequences in partnership with marketing, including the web form-to-platform integration.

• Cohort and invite-code onboarding: Manage the CRM mechanics for gated beta waves and partner referral cohorts, including cohort tagging schema.

• Monetisation: Build free-to-paid conversion, tier upsell, renewal and save programs that communicate real value at the right moment.

• Win-back: Develop lapse detection logic and multi-channel sequences reconnecting lapsed families with the product

Audience & Segmentation

• Segmentation architecture: Design and maintain segmentation across four distinct audiences: students (COPPA-compliant, in-app and parent-routed), parents (primary paying customer), teachers and prospects

• COPPA parental consent: Own the CRM-side of parental consent flows for under-13 users, including consent confirmation communications and compliant platform configuration

• Per-tier logic: Define content and cadence differences between subscription tiers, in partnership with publishing

Analytics & Optimisation

• Performance reporting: Own CRM reporting: open rates, click-through, retention, conversion and win-back metrics - and surface insights to Publishing and Editorial

• Testing: Run A/B tests across subject lines, send times, content and flow logic to continuously improve programme performance

Qualifications

• Experience: 5+ years of CRM experience building multi-channel lifecycle programmes with measurable retention, engagement, and revenue outcomes

• Platform expertise: Hands-on experience owning a marketing automation and/or engagement communications platform at scale (Braze, Iterable, Customer.io, or equivalent), including implementation and product data integration

• Segmentation depth: Deep expertise in audience segmentation, delivery logic and lifecycle architecture across B2C audiences

• Compliance: Solid understanding of COPPA and child-directed communication compliance

• Data fluency: Comfortable with behavioural data, funnel analytics, A/B testing and performance reporting.

• Collaboration: Strong cross-functional partner: you work daily alongside Marketing, Editorial and Engineering

• Startup mindset: Comfortable doing the work yourself, in an environment where the platform and processes are still being built

Bonus Points

• Background in EdTech, consumer subscription products or live-service gaming

• Experience building CRM programmes for multilingual or Spanish-language audiences

• Familiarity with COPPA consent management platforms (e.g. k-ID, SuperAwesome)

• Experience scaling CRM programmes across multiple subscription tiers