Crewing Coordinator

ConCom Inc; New York (NY); Remote; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

401(k)

PTO with tenure

10 paid holidays

Discretionary annual bonus

Company laptop

Travel and per diem

Job summary

ConCom Inc. is seeking a Crewing Coordinator to identify, schedule, and coordinate freelance production professionals worldwide. This full-time remote role partners with our production and operations teams to ensure every show has the right crew and that crewing details are tracked accurately.

The ideal candidate is organized, communicates well, and adapts quickly to changing production plans. Eligible benefits include health/dental/vision, life insurance, 401(k), PTO, holidays, and a company

Qualifications

• Experience in live production or related crewing roles preferred.
• Knowledge of production positions, crewing requirements.
• Excellent organizational and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple productions, deadlines and priorities.
• Ability to work independently while staying connected with the team.
• Proficient in MS Word/Excel, Google Workspace, and Adobe apps.
• Strong interpersonal skills and ability to build freelance relationships.

Responsibilities

• Coordinate freelance crewing for live productions across levels and positions.
• Identify, contact, book, and confirm freelance personnel.
• Maintain and expand ConCom’s freelance crew database and talent network.
• Track crew availability, bookings, rates, travel requirements, and production information.
• Prepare and distribute crew lists, confirmations, and other production information.
• Communicate regularly with freelancers regarding requirements.
• Work closely with ConCom’s production and operations teams to anticipate upcoming staffing needs.
• Develop relationships with new freelance talent in markets around the world.
• Assist with last-minute crewing changes and production needs.
• Maintain accurate and organized records for multiple productions simultaneously.
• Help ensure ConCom’s standards for professionalism, communication, preparation, and attention to detail are maintained on every production.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Team collaboration

Interpersonal skills

Problem solving

Tools

MS Word

MS Excel

Google Workspace

Adobe applications

Job description

ConCom is a live production company looking to hire a Crewing Coordinator to identify, schedule, coordinate, and maintain relationships with freelance production professionals worldwide. If you’ve worked in live production and know how a crew comes together, we’d like to hear from you.

Position Overview

Crewing Coordinator

Full-Time / Remote

The Crewing Coordinator handles staffing and crewing for ConCom’s productions. You’ll work closely with our production and operations teams to make sure each show has the right people, and that crewing details are communicated and tracked accurately.

This job suits someone who’s organized and communicates well. Plans in live production change often, so you’ll need to adjust quickly.

Key Responsibilities

• Coordinate freelance crewing for live productions across all levels and positions
• Identify, contact, book, and confirm freelance production and technical personnel
• Maintain and continually expand ConCom’s freelance crew database and talent network
• Track crew availability, bookings, rates, travel requirements, and production information
• Prepare and distribute crew lists, confirmations, and other production information
• Communicate regularly with freelancers regarding requirements
• Work closely with ConCom’s production and operations teams to anticipate upcoming staffing needs
• Develop relationships with new freelance talent in markets around the world
• Assist with last-minute crewing changes and production needs
• Maintain accurate and organized records for multiple productions simultaneously
• Help ensure ConCom’s standards for professionalism, communication, preparation, and attention to detail are maintained on every production

Qualifications

• Previous television, sports, live event, or remote production experience preferred
• Knowledge of television production positions, responsibilities, and crewing requirements preferred
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple productions, deadlines, and priorities simultaneously
• Ability to work independently while remaining closely connected with the ConCom production team
• Comfortable communicating with production professionals at all levels
• Proficient in Microsoft Word and Excel, Google Workspace, and Adobe applications
• Resourceful and able to problem-solve quickly when production requirements change
• Strong interpersonal skills and an ability to build long-term relationships with freelance personnel

Why This Role Matters

You’ll be ConCom’s main contact for the freelancers who work our shows, and the person responsible for keeping that network strong.

Position Details

• Full-time staff position
• Remote
• Compensation: $60,000-$70,000 per year
• Health, dental, and vision insurance
• Life insurance
• 401(k)
• PTO that increases with tenure
• 10 paid holidays
• Discretionary annual bonus based on job and company performance
• Company laptop
• Travel and per diem covered for shows and office visits
• Live production schedules shift, so you’ll need to be available for occasional time-sensitive requests

About ConCom, Inc.

Founded in 1987 and based in Avon, Connecticut, ConCom started in sports television and has since evolved into a full production house. We handle every part of an event, including production and technical management, broadcast, event production, fan experience, and crewing.

Our business is built on long-term relationships, both with our clients and with the freelance crew who work our shows.

ConCom, Inc. is an equal opportunity employer.