Live Production Staffing Coordinator

Colonial Group; El Segundo (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Cosm is seeking an organized, detail-oriented Crewing Coordinator to schedule and staff crew for on-site game productions and in-office operations in the Broadcast Operations Center and Remote Control Room. You will manage crew availability, build schedules, coordinate travel, and close coverage gaps in real time.

You’ll work closely with Production Operations and Broadcast Engineering leadership, coordinating across time zones and shifts, including early mornings, nights, and weekends as

Qualifications

• Minimum two years of experience in crew scheduling, production coordination, staffing, or a related coordination role.
• Experience scheduling for live event, broadcast, or sports production environments strongly preferred.
• Experience booking and managing travel logistics (flights, hotels) in a corporate or production setting.
• Familiarity with broadcast workflows and control room operations a plus.
• Strong written communication skills with the ability to clearly document schedules, notes, and status updates.
• Advanced proficiency with scheduling, collaboration, and project management tools.

Responsibilities

• Build, maintain, and distribute crew schedules for on-site game productions and in-office shifts in the Broadcast Operations Center and Remote Control Room.
• Secure and confirm crew availability well in advance of productions, proactively following up to close gaps and confirm commitments.
• Ensure full crew coverage across all active productions, quickly identifying and resolving conflicts, callouts, or last-minute changes.
• Coordinate crew travel for on-site productions, ensuring bookings are efficient, cost-effective, and compliant with company travel policy.
• Review time cards and invoices, ensuring accuracy before submission for payroll or payment processing.
• Communicate schedules, staffing status, and coverage needs clearly to production leadership and other stakeholders using established tracking tools and documentation.

Skills

Crew scheduling

Production coordination

Travel logistics

Broadcast workflows

Microsoft Excel

Slack

Notion

Time management

Cross-functional collaboration

Communication skills

Tools

Microsoft Excel

Slack

Notion

Job description

Cosm is seeking an organized, detail-oriented Crewing Coordinator to schedule and staff crew for on-site game productions and in-office operations in the Broadcast Operations Center and Remote Control Room. You will manage crew availability, build schedules, coordinate travel, and close coverage gaps in real time.

You’ll work closely with Production Operations and Broadcast Engineering leadership, coordinating across time zones and shifts, including early mornings, nights, and weekends as