Production Crewing Coordinator

Cosm; El Segundo (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Cosm is seeking an organized, detail-oriented Crewing Coordinator to join our Production Operations team. This role schedules crew for on-site game productions and in-office operations in the Broadcast Operations Center and Remote Control Room.

You will manage crew availability, build schedules, coordinate travel, and resolve coverage gaps in real time, working with Production Operations and Broadcast Engineering to ensure every production is staffed.

Qualifications

• Minimum two years of experience in crew scheduling or production coordination.
• Experience scheduling for live events, broadcast, or sports production preferred.
• Experience booking travel logistics (flights, hotels) in a corporate or production setting.
• Familiarity with broadcast workflows and control room operations a plus.
• Strong written communication skills for documenting schedules and status updates.
• Proficiency with scheduling, collaboration, and PM tools like Excel, Slack, and Notion.

Responsibilities

• Build, maintain, and distribute crew schedules for on-site productions and in-office shifts in the Broadcast Operations Center and Remote Control Room.
• Coordinate crew travel bookings and ensure adherence to travel policy.
• Manage scheduling across multiple productions and time zones, addressing conflicts and last-minute changes.
• Serve as a primary contact for crew availability requests and shift confirmations.
• Communicate schedules and staffing status to production leadership using tracking tools.
• Maintain accurate records of crew availability, certifications, and assignment history.
• Review crew time cards and invoices for payroll or payment processing.
• Help refine scheduling and travel processes as production volume grows.
• Stay organized while managing multiple schedules, crew requests, and travel bookings.

Skills

Crew scheduling

Production coordination

Cross-functional collaboration

Written communication

Time management

Multi-time zone coordination

Adaptability

Learning new systems

Tools

Microsoft Excel

Slack

Notion

Job description

Cosm is a global technology company that brings experiences to life in immersive environments. We help our partners create spaces and content that blur the lines of real and virtual across three primary markets: Sports and Entertainment, Science and Education, and Parks and Attractions. Cosm was born from the fusion of some of the greatest innovators in the history of technology. Evans & Sutherland, Spitz, Inc., and Cosm Immersive combined forces to power the immersive experiences of the future as Cosm. Innovation is in our DNA.

IMPORTANT NOTICE FROM THE COSM HUMAN RESOURCES & RECRUITING TEAM REGARDING A RECRUITING SCAM: Your security and trust matter to us. Please note that Cosm Recruiters will ALWAYS communicate with you from an official "@Cosm.com" email address or through authorized platforms such as LinkedIn. We will NEVER request payments, banking details, or personal financial information during the recruitment process. If you receive a suspicious communication or job offer claiming to be from Cosm, please do not respond or share personal information. For official Cosm opportunities, always visit www.cosm.com/careers.

Summary

Cosm is seeking an organized, detail-oriented individual to join our Production Operations team as a Crewing Coordinator. This role is responsible for scheduling and staffing crew across Cosm's live productions, ensuring full coverage for on-site game productions as well as in-office operations in the Broadcast Operations Center and Remote Control Room. The Crewing Coordinator manages crew availability, builds and maintains schedules, coordinates crew travel, and resolves coverage gaps in real time. This position works closely with Production Operations and Broadcast Engineering leadership and collaborates cross-functionally to ensure every production—on-site or in-office— is fully and appropriately staffed.

Responsibilities

• Build, maintain, and distribute crew schedules for on-site game productions and in-office shifts in the Broadcast Operations Center and Remote Control Room.
  • Secure and confirm crew availability well in advance of productions, proactively following up to close gaps and confirm commitments.
  • Ensure full crew coverage across all active productions, quickly identifying and resolving conflicts, callouts, or last-minute changes.
  • Manage scheduling across multiple concurrent productions and projects, balancing competing priorities without sacrificing accuracy.
• Coordinate crew travel for on-site productions, ensuring bookings are efficient, cost-effective, and compliant with company travel policy.
  • Research and book flights and hotels, selecting options that best balance cost, schedule, and production needs.
  • Review and approve crew-submitted flight requests, ensuring adherence to travel policy.
  • Reconcile travel charges and expenses following productions, flagging discrepancies as needed.
• Support scheduling and coverage across teams working in multiple U.S. time zones, with flexibility to work early mornings, nights, and weekends as production needs require.
• Serve as a point of contact for crew members regarding scheduling, availability requests, shift confirmations, and travel logistics.
• Communicate schedules, staffing status, and coverage needs clearly to production leadership and other stakeholders using established tracking tools and documentation.
• Maintain accurate, up-to-date records of crew availability, certifications, and assignment history within scheduling systems.
• Review and approve crew time cards and invoices, ensuring accuracy before submission for payroll or payment processing.
• Adhere to and help refine scheduling and travel coordination processes as production volume grows.
• Stay organized and detail-oriented while managing multiple schedules, crew requests, travel bookings, and inventory updates simultaneously.

Qualifications

• Minimum two years of experience in crew scheduling, production coordination, staffing, or a related coordination role.
• Experience scheduling for live event, broadcast, or sports production environments strongly preferred.
• Experience booking and managing travel logistics (flights, hotels) in a corporate or production setting.
• Familiarity with broadcast workflows and control room operations a plus.
• Strong written communication skills with the ability to clearly document schedules, notes, and status updates.
• Advanced proficiency with Microsoft Excel, Slack, and Notion or similar scheduling, collaboration, and project management tools.
• Excellent organizational and time management skills with the ability to manage multiple concurrent schedules and prioritize competing requests.
• Experience supporting distributed, cross-functional teams across multiple time zones.
• Comfortable working in a fast-paced, dynamic environment with irregular hours, including early mornings, nights, and weekends as needed.
• Proven ability to learn and implement new scheduling and travel systems quickly.

All applicants must be at least 18 years of age at the time of employment. This requirement is in accordance with applicable federal, state, and local labor laws. Cosm is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.