Crew Training & Records Specialist

Executive Jet Management; Cincinnati (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

Executive Jet Management is seeking a Crew Training Coordinator to plan, communicate, and manage crewmember training requirements, ensuring qualification under 14 CFR and EJM policies. You will schedule, track, audit, and provide records to FAA and stakeholders, while forecasting training needs and coordinating with providers.

Ideal candidates have 2–4 years in operations, an aviation or business background, and strong communication skills to navigate a fast-paced environment with multiple

Qualifications

• 2–4 years of experience in an operations environment.
• Knowledge of 14 CFR 61/135 regulations and EJM policies.
• Ability to manage multiple tasks in a fast-paced setting.
• Strong communication under stress and professional demeanor.

Responsibilities

• Schedule and track crewmember training and checking events.
• Maintain crewmember profiles in EJM’s scheduling software.
• Receive, audit, and process crewmember training records.
• Provide training records to crewmembers, stakeholders, and FAA representatives.
• Coordinate changes to crewmember training and operations schedules.
• Forecast future training needs with training providers.
• Ensure compliance with EJM SMS program and safety standards.

Skills

Service-Oriented

Curiosity

Collaboration

Adaptability

Strives For Positive Results

Education

Associate's in Aviation or Business

Job description

About EJM

EJM has been a pioneer in aircraft management and worldwide jet charter services since 1977. As a subsidiary of NetJets, we are part of the world's largest private aviation infrastructure, with unrivaled resources and operational stability. Our business is rooted in the core principles of safety, service, and integrity—principles that we deliver on daily for our customers and employees.

Purpose of Position

The Crew Training Coordinator is responsible for planning, communicating, and managing crewmember company-specific and aircraft-specific training requirements. They ensure EJM crewmembers remain qualified under 14 CFR, EJM policies, and account agreement requirements.

Tasks and Responsibilities

• Schedule and track crewmember’s training and checking events.
• Maintain crewmember profiles in EJM’s operational scheduling software.
• Receive, audit, and process crewmember training records in EJM’s recordkeeping system(s).
• Provide training records to crewmembers, EJM stakeholders, and/or FAA representatives upon request.
• Make proactive and effective recommendations to EJM stakeholders, customers, and crewmembers to ensure appropriate qualifications are maintained.
• Coordinate applicable changes to crewmember’s training and/or operations schedules based on EJM and training provider requirements.
• Forecast future training needs and proactively schedule training events with the respective training provider(s).
• Implement and adhere to the Executive Jet Management 20/20 Flight Plan in daily operations and tasks.
• Work with departments to understand training elements needed at the time of an account or crewmember onboarding. Plan for future training elements to ensure the crewmembers remain qualified for the assigned duty position.
• Review and approve, reconciling when necessary, crewmember training invoices with the appropriate training vendor.
• Responsible for assuring that the company’s goals for safety, compliance, security, and quality are met through continual compliance with EJM’s Safety Management System (SMS) program and reporting safety improvement recommendations, and/or observations of company or regulatory non-compliance.

Note

It is not possible to list all required job duties on this form. There may be other important duties assigned, depending on the position.

Education

Associate's in Aviation or Business

Years of Experience

2-4 years of experience

Core Competencies

• Service-Oriented
• Curiosity
• Collaboration
• Adaptability
• Strives For Positive Results

Knowledge, Skills, Abilities and Other (KSAOs)

• Previous experience in an operations environment.
• Previous experience in a fast paced, dynamic work environment and ability to handle multiple tasks with shifting and/or competing priorities.
• Ability to perform and shift priorities in a deadline-oriented environment.
• Ability to communicate in a professional manner in stressful situations.
• Ability to make autonomous decisions considering multiple variables.
• Must maintain a working knowledge of 14 CFR 61 and 135 regulations, EJM manuals, policies, and procedures.
• Act as subject matter expert in all aspects of training/qualification requirements.

How EJM Supports You

At EJM, we believe that how you do something is as important as what you do. That's why we foster a collaborative company culture, where leadership is accessible, employee opinions are valued, and relationships matter. We encourage employee growth, recognize the importance of work-life balance, and take pride in being a career destination.

Benefits

To ensure our employees are taken care of at work and at home, we offer a comprehensive package of premium benefits, including:

• Competitive pay
• Medical, dental, and vision insurance, available with no monthly premiums
• 401(k) plan, with 67% of every dollar you contribute matched by EJM
• Health savings account (HSA)
• Flexible spending accounts (FSA)
• Prescription drug benefit plan
• Life insurance and AD&D benefits
• Company-paid short-term disability
• Long-term disability
• Paid Parental Leave
• Legal plan
• Paid Time Off

Executive Jet Management is an equal opportunity employer.

To ensure a safe environment, we conduct pre-employment drug screening and background checks.