Credentialing Program Assistant

U.S. Department of Veterans Affairs; Portland (OR); On-site; USD 52,000 - 64,000; Full time

Job summary

U.S. Department of Veterans Affairs is seeking a Credentialing Program Assistant for the Portland VA Medical Center. The role involves analyzing credentialing plans, managing data, and advising leadership on C&P processes to ensure compliance and effective decision-making.

The position requires one year of specialized experience, strong data skills, and the ability to coordinate with medical staff and licensing boards. Work is primarily onsite with a standard M-F schedule.

Qualifications

• One year of specialized experience equivalent to at least GS-5 in gathering, analyzing, documenting and tracking program data to support compliance.
• Experience implementing tracking systems for Credentials Committee actions, licensing board reporting and related communications.
• Ability to review reports, support program evaluation activities and communicate baselines for assessments to leadership.

Responsibilities

• Analyze clinical evaluation plans to ensure they meet standards and document practitioner competence.
• Coordinate with medical care providers to gather required information for plans.
• Assemble complete packages for Medical Staff Committee processes.
• Participate in OPPE/FPPE development and privilege forms; generate facility report cards.
• Extract and analyze large datasets using Access, Excel, PowerPoint, and similar tools; present data to supervisors.
• Collaborate with Telehealth Coordinator to ensure practitioners meet C&P requirements and MOU terms.
• Ensure exit review forms for departing providers are completed and state licensing reports are submitted.
• Work schedule: Mon-Fri 7:30am-4:00pm PST; not a virtual position.

Skills

Data analysis

Data tracking

Process improvement

Tools

Microsoft Access

Microsoft Excel

PowerPoint

Job description

Summary

The Credentialing Program Assistant is assigned to the Medical Staff Office - under the Chief of Staff at the Portland VA Medical Center - and is responsible for conducting analytical reviews - managing and tracking data - and advising VAMC leadership on key processes related to the Credentialing and Privileging (C&P) program.

Summary

The Credentialing Program Assistant is assigned to the Medical Staff Office - under the Chief of Staff at the Portland VA Medical Center - and is responsible for conducting analytical reviews - managing and tracking data - and advising VAMC leadership on key processes related to the Credentialing and Privileging (C&P) program.

Qualifications

To qualify for this position - applicants must meet all requirements by 30 days of the closing date of this announcement - 10/19/2026. You may qualify based on your specialized experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Gathers - analyzes - documents and tracks program data from beginning to end ensuring program compliance. Implements tracking and monitoring systems for actions indicated by the Credentials Committee - such as licensed provider's exit review forms - Service Chief and supervisory requirements - state licensing board reporting requirements - and state licensing board reporting correspondences. Reviews and completes quarterly reports. Manages special projects for new program initiatives and requirements and for process improvements and changes; provides data analysis support; leads in implementation practices and procedures. Establishes program work priorities to meet compliance and communicates to the appropriate program manager and leadership; determines baselines for complex assessments and determines which issues require tracking and further analysis. Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience - including volunteer experience. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Duties and responsibilities: Analyzes clinical evaluation plans to assure that they meet standards and are thorough and appropriate to measure and document the clinical competence of the Licensed Independent Practitioner (LIP)
• Coordinates and consults with medical care providers when plans lack specificity or other required information
• Assembles complete packages for Medical Staff Committee Process
• Participates in the development of Ongoing Professional Practice Evaluation (OPPE) - Focused Professional Practice Evaluation (FPPE) and privilege forms Generates and analyzes facility Report Cards
• Technical skills are applied to extract and analyze large datasets in a variety of formats (i.e
• Access - Excel - Power Point - etc.) and manage and organize information from various VA repositories to present data in reports and presentations to supervisors and managers
• Collaborates with the VAMC's Telehealth Coordinator to ensure practitioners are part of current Memorandum of Understanding (MOU) and are meeting C&P requirements
• Ensures that exit review forms are completed properly and timely for licensed providers who leave the VAMC and that State licensing reports are done
• Work Schedule: Monday-Friday 7:30am-4:00pm PST Compressed/Flexible: Available Virtual: This is not a virtual position
• Position Description/PD#: Credentialing Program Assistant/PD21869-A Relocation/Recruitment Incentives: Not authorized Permanent Change of Station (PCS): Not authorized