Creator Coordinator

TubeScience; Los Angeles (CA); Hybrid; USD 52,000 - 66,000; Full time

Job summary

TubeScience is seeking a Creator Coordinator to power reporting, logistics and the search behind our creator network. You’ll be the first contact for new creators, onboarding and introductory meetings, and you’ll help keep tracking, communication and scheduling up to date.

You’ll build and maintain creator data, coordinate workshops, and scout new talent across TikTok, Instagram and YouTube to ensure depth and diversity. Strong organization and English communication are essential.

Qualifications

• 1+ year in a coordination or operations role.
• Strong organizational skills with juggling dozens of schedules and deadlines.
• Detail-oriented with tracking and compliance: trackers are always accurate.
• Familiar with brand compliance and FTC disclosure requirements.

Responsibilities

• Coordinate onboarding logistics for staff creators and schedule introductory meetings.
• Manage staff creator schedules and availability for in-studio requests.
• Maintain department trackers and SOPs in real time; nothing left open overnight.
• Collect staff creator feedback every three months and report on findings.
• Track compliance and data in Creator channels and provide monthly reporting.
• Coordinate staff creator workshops and events.
• Build and maintain a creator database tracking specialties, rates, availability and past performance.
• Proactively scout new staff creators across TikTok, Instagram, YouTube and emerging platforms.

Skills

Coordination

Operations

Talent coordination

English fluency

Tools

Google Sheets

Airtable

Notion

Slack

Job description

Location: Remote (international) — must overlap with LA business hours (PT)

At TubeScience, we create the best-performing video ads on the internet, content so good that viewers choose to watch it. We’re LA’s largest performance creative agency, and we work with a growing network of creators who make our ads.
Our 55,000 sq ft production facility in Los Angeles has 25 sets - everything from white cycloramas to fully built kitchens and living rooms - plus an in-house team to help with casting, styling, and post-production. Every week, many creators come through our studio, and someone needs to make sure everything runs smoothly.

That’s where you come in.

The Role

We're looking for a Creator Coordinator to power the reporting, logistics and search engine behind TubeScience's growing creator network. You'll work closely with the creator team to ensure all tracking, communication, scheduling and reporting are up to date and accurate. You’ll be the first point of contact for new creators, coordinating onboarding and introductory meetings. Any questions about creators, you should have the answer or know who does. When you’re not doing logistics, you’ll help scout new creators.

This role is ideal for someone who's organized, fast, and thrives on the operational and reporting side of the creator economy.

What You’ll Do

• Coordinate staff creator onboarding logistics — send department onboarding forms, add staff creators to roster, schedule introductory meetings with department, assist department head with scheduling other introductory meetings.
• Manage Staff Creator overall schedules, ensuring stakeholders know when creators are unavailable for new jobs.
• Coordinate staff creator availability for in-studio requests. Verify firewalls.
• Route Staff Creator questions to the appropriate channel.
• Maintain all department trackers (including client Creator Programs) and SOPs in real time. Nothing is left open overnight.
• Collect Staff Creator feedback every three months and report on findings.
• Track compliance and data in Creators channels and provide monthly reporting.
• Coordinate Staff Creator workshops and events.
• Build and maintain a creator database tracking creator specialties, rates, availability, demographics, and past performance. Add new, onboarded creators to the internal database.
• Help department grow the talent pipeline — proactively scouting new Staff Creators across TikTok, Instagram, YouTube, and emerging platforms so we always have depth and diversity of talent on tap.
• 1+ years in a coordination or operations role: talent coordination, influencer marketing, casting, talent relations or similar.
• Highly organized: you can juggle dozens of schedules, onboardings and deadlines without dropping anything.
• Detail-oriented with tracking and compliance: your trackers are always accurate and paperwork never slips.
• Comfortable with tools: [Google Sheets / Airtable / Notion / Slack], and open to automation and AI tools.
• Fluent in digital content culture: you know what good content looks like and where to find the people who make it.
• Strong written and verbal English.
• Background at a creator management agency, MCN, or talent representation firm
• Familiarity with brand compliance and FTC disclosure requirements

You’ll be building something from the ground up — shaping TubeScience's talent strategy as we transition into a full-stack performance platform. If you love working with creators, are the most organized person you know, and thrive in fast-paced, entrepreneurial environments, this role is for you.