Creative Projects & Dream Team Coordinator

James River Church; Ozark (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

The Creative Team at James River Church seeks a Projects & Dream Team Coordinator to support departmental needs, oversee accounting, and coordinate communications. You will manage calendars, expense reports, and project schedules using Asana, collaborating with leadership to secure resources and ensure timely delivery of initiatives.

In this role you will coordinate weekly meetings, process invoices, maintain filing systems, and help foster a productive, well-organized office environment across

Qualifications

• Associates degree is preferred.
• Two (2) years of administrative experience.
• Any equivalent combination of training and experience.

Responsibilities

• General office duties (correspondence, phone calls, computer tasks, scheduling appointments, mail, email, ordering of supplies, filing, etc.)
• Coordinate and prepare agendas for weekly meetings
• Maintain a calendar system for the department and assure that complete information is available for all matters
• Process monthly expense reports and invoices related to the department
• Maintain and prepare accounting related reports as needed
• Maintains the overall atmosphere of the offices. This includes cleanliness of the department, adequate supplies for office visitors (tissues, pens, etc.), and a productive work atmosphere
• Manage workflow and project assignments via the project management system – Asana
• Know the scope, details, and status of projects at all times. Interact with the Creative Team to determine project feasibility based on scope and timing and identify and prevent possible risks that may affect projects.
• Create, update, and maintain detailed project schedules in our project management software and ensure that all deadlines are met according to the schedule.
• Participate in planning, providing the execution strategy (pricing, deliverables, and timing) for all projects.
• Manage vendor/agency partner relationships in terms of execution and deliverables.
• Function as the first point of contact in securing appropriate internal and external resources for existing projects and play an integral role in all decisions regarding project resources, budgets, process, and schedules.
• Work with departments and leadership to identify and secure project resources and provide project status updates.
• Perform other related duties as required or assigned by leadership
• Oversee the recruitment and development of all Creative Dream Team positions by providing weekly resources, leading team huddles, and connecting with Dream Teamers.
• Connect with prospects within one week of receiving the list from the Connections team.
• Create a high quality first-serve experience for all new Dream Teamers.
• Track prospects in Fellowship One, including the transition from “Prospect/Training” to a “Regular Assignment”.

Skills

Administrative experience

Asana usage

Calendar management

Education

Associates degree

Tools

Asana

Excel

Outlook

Publisher

Word

Job description

The Creative Team at James River Church seeks a Projects & Dream Team Coordinator to support departmental needs, oversee accounting, and coordinate communications. You will manage calendars, expense reports, and project schedules using Asana, collaborating with leadership to secure resources and ensure timely delivery of initiatives.

In this role you will coordinate weekly meetings, process invoices, maintain filing systems, and help foster a productive, well-organized office environment across