Creative Project Manager [AQ-19223]

Aquent; South San Francisco (CA); On-site; USD 110,000 - 170,000; Full time

Job summary

Aquent is seeking an experienced Senior Project/Account Manager to join our healthcare advertising team in South San Francisco. You will translate brand requests into precise briefs and timelines, oversee multiple projects, and ensure compliance through MLR and Veeva Vault PromoMats.

You will collaborate with Creative Directors, Art Directors, and Designers across channels, proactively manage risks, and drive improvements to studio workflows in a fast-paced, global health-focused environment.

Qualifications

• 5+ years of dedicated project management or account management experience in healthcare/pharma advertising agency settings.
• Experience managing pharmaceutical promotional materials through MLR review processes.
• Familiarity with FDA/OPDP regulatory guidelines for branded/unbranded content.
• Proven ability to manage multiple complex projects with cross-functional stakeholders.
• Ability to direct Creative Directors, Art Directors, and Designers with clear guidance.
• Strong written/verbal communication and attention to detail.

Responsibilities

• Translate requests from brand teams into precise briefs, timelines, and resourcing plans.
• Oversee daily production workflow across multiple projects and channels, ensuring timely delivery.
• Manage project status, priorities, and resource capacity for maximum productivity.
• Act as the primary operational liaison for brand marketers and studio leadership.
• Coordinate submissions for MLR review and track cycles through final approval.
• Route final assets through Veeva Vault PromoMats for compliance and accessibility.
• Identify and mitigate risks to prevent schedule or scope impacts.
• Contribute to process improvements in studio workflows and reporting templates.

Skills

Project management

Account management

Stakeholder collaboration

Attention to detail

Leadership guidance

Tools

Veeva Vault PromoMats

Workfront

Asana

Monday.com

Job description

About The Role

Aquent is partnering with a leading global healthcare company dedicated to advancing medical innovation. This organization stands at the forefront of transforming groundbreaking ideas into tangible solutions that significantly improve global health outcomes. As a pivotal operational bridge, you will ensure the seamless delivery of vital creative communications, translating strategic visions into compelling and impactful content that directly influences the future of healthcare. Your expertise will drive creative projects from inception to delivery, making a significant impact in a fast-paced, high-impact environment dedicated to improving global health outcomes.

What You Will Do

• Translate new requests from brand teams into precise creative briefs, comprehensive timelines, and strategic resourcing plans.
• Oversee the daily production workflow for multiple simultaneous projects across various channels and deliverables, ensuring efficiency and timely completion.
• Proactively manage project status, establish clear team priorities, and expertly balance creative resource capacity to maximize productivity.
• Serve as the primary operational liaison for brand marketers, brand managers, and studio leadership, fostering robust communication and collaboration.
• Coordinate submissions for medical, legal, and regulatory (MLR) review, meticulously tracking cycles and managing feedback through to final approval.
• Route all final approved assets through Veeva Vault PromoMats, ensuring strict compliance and easy accessibility.
• Proactively identify and mitigate potential project risks, swiftly resolving any timing, scope, or resourcing challenges before they impact critical deadlines.
• Contribute to continuous improvement efforts by refining studio workflows, reporting mechanisms, and asset templates to enhance overall operational efficiency.

What You Bring

Required Qualifications

• 5+ years of dedicated project management or account management experience, specifically within a healthcare or pharmaceutical advertising agency setting.
• Demonstrated hands-on experience managing pharmaceutical promotional materials through the rigorous medical, legal, and regulatory (MLR) review process.
• Working knowledge of Veeva Vault PromoMats and a solid understanding of FDA/OPDP regulatory guidelines for both branded and unbranded content.
• Proven track record of successfully managing multiple complex projects and cross-functional stakeholders concurrently.
• Strong ability to collaborate effectively with Creative Directors, Art Directors, and Designers, providing clear, actionable direction.
• Exceptional written and verbal communication skills, coupled with an unwavering attention to detail.
• Proficiency with enterprise project management software such as Workfront, Asana, or Monday.com.

Bonus Points

• Previous experience working within an in-house creative or content studio environment.
• Exposure to modular content frameworks and content reuse workflows.
• Familiarity with AI-assisted content production tools.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world’s biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We’re about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.