Creative Project Coordinator

Sans; Culver City (CA); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Unlimited PTO + 11+ holidays

Wellness stipend

Free Sans product

Job summary

Sans in Culver City, CA is seeking a Marketing Project Coordinator to turn strategy into on‑brand creative delivery. You’ll build timelines, coordinate designers and agencies, and keep every workstream on track as a critical link between planning and production.

The role blends planning, project management, and connective work, with a strong emphasis on structured processes and clear communication in a fast‑moving marketing team.

Qualifications

• 2–4+ years in marketing project management or creative/production coordination.
• Hands-on experience with Asana or similar project management tools.
• Experience coordinating cross-functional teams and external vendors/agencies.
• Experience supporting production logistics (shoots, campaigns, launches).
• DTC, consumer, or startup experience preferred.
• Equal parts creative and analytical; improving processes and execution.

Responsibilities

• Support Creative Calendar Execution: maintain calendars, timelines, meetings, and ensure alignment.
• Build and Run Project Management Systems: Asana boards, templates, and workflows; manage intake and prioritization.
• Support Marketing Operations: coordinate with internal teams and external partners; fix gaps; document SOPs.
• Support Creative Production: organize production logistics, travel, contracts, and vendor communications.
• Report on Status and Progress: inform stakeholders, flag risks, and prevent slips.

Skills

Marketing project management

Cross-functional coordination

Production logistics coordination

Startup experience (DTC)

Analytical mindset

Tools

Asana

Job description

Your Role

Marketing at Sans moves fast — multiple campaigns, channels, and teams running in parallel against a shared calendar. This role exists to turn that strategy into creative work that ships on time and on brand: building the timelines, coordinating the people, and keeping every workstream on track without things falling through the cracks.

The Creative Project Coordinator will support the day-to-day flow of creative work: intaking requests and shaping briefs, maintaining the systems, and coordinating designers, editors, freelancers, and agencies to bring the strategy to life. — This person is equal parts planner, project manager, and connective tissue: comfortable setting up an Asana workflow one hour and coordinating a shoot logistics timeline the next.

This role reports to VP, Brand + Creative and partners closely with commercial team leads across brand, lifecycle, growth, paid, and creative, as well as external partners like PR and influencer teams.

The ideal candidate is a highly organized systems-and-process person who thrives on turning ambiguity into a clear plan, who enjoys working alongside creative teams, and who genuinely enjoys the coordination work that makes everyone else’s job easier.

Responsibilities and Duties

• Support Creative Calendar Execution: Maintain the creative asset + production calendar — building campaign + production timelines, scheduling key meetings, and keeping every workstream and marketing lead aligned on what’s due when.
• Build and Run Project Management Systems: Build and maintain Asana boards, templates, and team workflows. Manage the intake and prioritization of creative/marketing requests in partnership with VP, Brand + Creative, ensuring briefs are complete and work is sequenced correctly.
• Support Marketing Operations: Coordinate with internal marketing teams and external partners (PR, influencer, freelance, agency) to keep projects moving. Identify and fix process or systems gaps as the team scales; maintain documentation and SOPs.
• Support Creative Production: Act as point of contact for production logistics — scheduling, call sheets, travel, contracts, and vendor/talent communication — once the creative team has selected talent and location. Manage post-shoot asset handoff.
• Report on Status and Progress: Keep stakeholders informed on where projects stand, flag risks early, and make sure nothing slips silently.

Qualifications and Skills

• Experience:
• • 2-4+ years in marketing project management, marketing operations, or creative/production coordination
  • Hands-on experience with Asana or similar project management tools (building boards, templates, workflows from scratch)
  • Experience coordinating cross-functional teams and external vendors/agencies
  • Experience supporting production logistics (shoots, campaigns, launches) a strong plus
  • DTC, consumer, or startup experience preferred
  • Equal parts creative and analytical - identifying ways to improve our processes & execution
• Interpersonal:
• • Highly organized systems thinker — builds process, not just checklists
  • Comfortable holding multiple workstreams and priorities at once without dropping details
  • Clear, proactive communicator who can coordinate across internal and external stakeholders
  • Calm under pressure and deadline-driven
  • Self-directed and adaptable in a fast-moving environment

Applicants must be currently authorized to work in the United States on a full-time basis.

Hours and Compensation

The anticipated base compensation range for this role will be $80,000 - $90,000 annually, plus discretionary bonus and equity. Compensation will be commensurate with the candidate’s experience and local market rates.

• Job Type: Full-time
• Position will be based out of Culver City, Los Angeles (Tu. - Th. in office/Mo. & Fr. remote)

Benefits & Perks

• Option for fully paid medical, dental, and vision coverage
• Opportunity to contribute to 401k
• Unlimited PTO plus 11+ paid holidaysMonthly wellness stipend
• Free Sans product!

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Sans is proud to be an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Sans believes in the power of building a diverse and culturally inclusive team. We seek candidates from all backgrounds to join our teams. We’re driven to build a workplace based on inclusive behaviors and equitable systems, where all employees can bring their authentic selves, feel engaged, and share their perspectives as a valued member of Sans.