Creative Production Coordinator – Scheduling & Project Operations

Studio Zubio; Draper (UT); On-site; USD 25,000 - 39,000; Full time

Job summary

Studio Zubio is a small, independent creative studio seeking a highly organized Project Coordinator to keep production on track for Bunderkin: The Ocular Eclipse. You will manage calendars, track deadlines, and coordinate artists, designers, and developers under the Creative Director.

This hands-on scheduling role focuses on keeping information organized and ensuring work moves toward milestones. You don’t need prior video game industry experience; your strong coordination, communication, and

Qualifications

• Experience coordinating schedules, projects, or daily operations with multiple people.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Experience with digital calendars, spreadsheets, and scheduling or task management tools.
• Ability to prioritize competing deadlines and adapt to changing circumstances.

Responsibilities

• Create and maintain production calendars, timelines, and milestone schedules.
• Coordinate individual team member schedules, workloads, and availability.
• Organize assignments and deadlines in project management software.
• Track dependencies between tasks and departments.
• Help forecast completion dates based on team estimates and progress.
• Adjust schedules as production priorities change.
• Organize and schedule daily standups, meetings, and reviews.
• Follow up with team members on assignments, deadlines, and progress updates.
• Provide concise weekly progress reports to the Creative Director.

Skills

Organizational skills

Time management

Communication skills

Calendar management

Attention to detail

Follow-up with team

Tools

ClickUp

Jira

Asana

Monday.com

Trello

Spreadsheets

Job description

Employment Type: Paid Contract

Compensation: $18–$28 USD/hour (Based on Experience)

Studio Zubio is an independent creative studio developing Bunderkin: The Ocular Eclipse, a colorful, character-driven stealth action-adventure game built in Unreal Engine 5.

Following our successful $283,000 Kickstarter campaign, we're expanding our team and looking for an exceptionally organized, proactive Project Coordinator to help keep our production running smoothly.

You do NOT need experience in the video game industry to apply!

We believe exceptional organizational skills translate across industries. Whether you've managed schedules for a dental office, coordinated construction projects, organized engineering teams, or worked in creative production, we'd love to hear from you.

About the Position

We're looking for someone who loves organizing people, managing calendars, tracking deadlines, and making sure things get done.

You’ll work directly with our Creative Director to coordinate the schedules and assignments of our artists, animators, designers, and developers.

Our leadership team determines creative priorities and assigns work. Your job is to organize that work, monitor progress, maintain accurate schedules, and make sure important information doesn’t fall through the cracks.

This is a hands‑on scheduling and project coordination position, not an executive producer, financial management, or business development role.

Responsibilities

Scheduling & Project Organization

• Create and maintain production calendars, timelines, and milestone schedules.
• Coordinate individual team member schedules, workloads, and availability.
• Organize assignments and deadlines in project management software.
• Track dependencies between tasks and departments.
• Help forecast completion dates based on team estimates and actual progress.
• Adjust schedules as production priorities change.

Daily Team Coordination

• Organize and schedule daily standups, weekly meetings, and creative reviews.
• Follow up with team members on assignments, deadlines, and progress updates.
• Keep task boards and production tracking systems accurate and current.
• Coordinate communication between artists, developers, and leadership.
• Document meeting notes, action items, and upcoming deadlines.

Progress Tracking & Reporting

• Monitor assignments and identify work falling behind schedule.
• Recognize potential bottlenecks and scheduling conflicts.
• Gather progress updates and maintain realistic production forecasts.
• Provide concise weekly progress reports to the Creative Director.
• Proactively communicate delays, blockers, and unresolved issues.

Qualifications

Required

• Experience coordinating schedules, projects, or daily operations involving multiple people.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Confidence following up with team members and requesting progress updates.
• Experience with digital calendars, spreadsheets, and scheduling or task management tools.
• Ability to prioritize competing deadlines and adapt to changing circumstances.
• Strong attention to detail, initiative, and follow-through.
• Comfortable learning new software and workflows.

Nice to Have

• Experience with ClickUp, Jira, Asana, Monday.com, Trello, or similar software.
• Experience managing project timelines and forecasting completion dates.
• Experience coordinating creative, technical, or specialized teams.
• Familiarity with Agile, Scrum, or Kanban workflows.
• Experience in video games, animation, film, or digital media.

Who Will Thrive in This Role?

Someone who is naturally organized, proactive, personable, and persistent.

You enjoy creating order out of chaos. You notice when something is slipping behind schedule. You’re comfortable checking in with people, asking questions, and making sure everyone has the information they need.

You don’t need to know how to animate a character or program a video game. You just need to know how to keep a team organized and moving toward its goals.

If you're the person everyone relies on to keep things organized, we'd love to meet you.