Creative Production Administrative & Project Coordinator

Aquent; Kissimmee (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

Aquent partners with a leading in-house creative agency focused on entertainment marketing, delivering innovative content for a beloved global brand. The role supports a fast-paced content production team, handling administrative, operational, and project coordination tasks to ensure seamless execution of groundbreaking creative content.

You will manage complex calendars, prepare expense reports, coordinate meetings and events, and maintain records while enabling vendor processes and production

Qualifications

• 3+ years of robust administrative, coordinator, project support, or production support experience.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Excellent organizational and time-management abilities with the ability to juggle multiple priorities.
• Strong written and verbal communication skills fostering clarity and collaboration.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• High attention to detail with proactive problem-solving skills.

Responsibilities

• Seamlessly manage complex calendars and schedule critical meetings for team and leadership.
• Prepare expense reports and purchase requests; maintain administrative documentation.
• Coordinate team meetings and department events from agenda creation to notes distribution.
• Maintain departmental records, update distribution lists, and manage org charts.
• Serve as central point for vendor documentation across productions with sourcing teams.
• Support project setup, scheduling, milestone tracking, and workflow coordination.
• Assist with shoot schedules, call sheets, and essential production documentation.
• Oversee timelines, approvals, and deliverables across concurrent assignments.
• Coordinate review sessions, creative approvals, and stakeholder feedback loops.
• Facilitate vendor onboarding, contracts, POs, invoicing, and production administration.
• Assist with budget tracking, invoice processing, and reconciliation; monitor spending against budgets.
• Collaborate with finance and sourcing to streamline procurement and vendor management.
• Coordinate onboarding for new hires, freelancers, and contractors.
• Maintain team calendars, production schedules, and resource planning tools.
• Champion collaboration across creative, production, account management, strategy, and partners.

Education

High school diploma or equivalent

4-year degree in Communications/Film/Television or related field

Tools

Outlook

Teams

Word

Excel

PowerPoint

Collaboration platforms

Job description

Aquent partners with a leading in-house creative agency focused on entertainment marketing, delivering innovative content for a beloved global brand. The role supports a fast-paced content production team, handling administrative, operational, and project coordination tasks to ensure seamless execution of groundbreaking creative content.

You will manage complex calendars, prepare expense reports, coordinate meetings and events, and maintain records while enabling vendor processes and production