Creative Production Admin & Project Coordinator

Aquent; Kissimmee (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Aquent partners with a leading in-house creative agency to support one of the world's beloved entertainment brands in delivering globally impactful campaigns. This role blends administrative excellence with production coordination to keep complex projects moving from concept to delivery, ensuring teams stay aligned and schedules stay on track.

You will manage calendars, coordinate meetings, and handle vendor documentation while supporting budget tracking and procurement processes.

Qualifications

• 3+ years of administrative or production support experience.
• Experience coordinating meetings and vendor documentation.
• Strong written and verbal communication in a fast-paced environment.
• Attention to detail with proactive problem-solving.

Responsibilities

• Seamlessly manage complex calendars and schedule critical meetings.
• Coordinate documentation, expense reports, and purchase requests.
• Support vendor onboarding, contracts, POs, invoicing, and production administration.
• Assist with budget tracking, milestone tracking, and procurement workflows.
• Maintain departmental records, distribution lists, and org charts.

Skills

Organizational skills

Time management

Communication

Multitasking

Problem-solving

Education

High School diploma or equivalent

4-year college degree in Communications, Film/Television, or related field

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Aquent partners with a leading in-house creative agency to support one of the world's beloved entertainment brands in delivering globally impactful campaigns. This role blends administrative excellence with production coordination to keep complex projects moving from concept to delivery, ensuring teams stay aligned and schedules stay on track.

You will manage calendars, coordinate meetings, and handle vendor documentation while supporting budget tracking and procurement processes.