Creative Operations Resourcing Coordinator

24 Seven Talent; Houston (TX); Hybrid; USD 55,000 - 76,000; Full time

Job summary

24 Seven Talent in Houston, TX is seeking a highly organized Creative Operations Resourcing Coordinator to support a fast-paced creative services team within a complex organization. This role manages the intake-to-delivery workflow for a high volume of communications, creative, production, and digital requests.

You will partner closely with operations leadership, pod leads, creative teams, and stakeholder groups to ensure work is properly logged, prioritized, assigned, tracked, and delivered.

Qualifications

• 1+ years of experience in operations, office management, project coordination, traffic management, resourcing, or a similar role.
• Hands-on Monday.com experience is required, including managing request queues, building or maintaining boards, and assigning work to team members.
• Experience supporting a creative agency, professional services team, in-house creative group, or high-visibility stakeholder program is preferred.
• Demonstrated ability to prioritize a high volume of concurrent requests based on urgency, scope, effort, and team capacity.
• Strong proficiency with Google Workspace and/or Microsoft Office, including calendars, spreadsheets, presentations, and document management.
• Comfort using collaboration tools such as Slack and shared digital workspaces.
• Excellent written and verbal communication skills, sound judgment, and discretion with confidential information.
• Exceptional organization, attention to detail, follow-through, and ability to work effectively under deadline pressure.
• Proactive, resourceful, solutions-oriented approach and comfort operating in a changing environment.
• Must be based in Houston, TX and able to work a hybrid schedule with onsite availability for meetings and studio-based activities.

Responsibilities

• Own the Monday.com request queue as the primary intake point for incoming briefs, production tickets, and creative requests.
• Triage requests and assign work to the appropriate team member or pod based on scope, urgency, expertise, and available capacity.
• Maintain accurate ticket status, priority levels, effort estimates, and project sizing fields.
• Identify duplicate, misrouted, incomplete, stalled, or conflicting requests and coordinate resolution with team leads.
• Track project hours and level of effort by project phase to support utilization, staffing, and capacity planning.
• Help improve Monday.com boards, automations, intake forms, dashboards, and workflows as team needs evolve.
• Guide requestors through intake processes and help ensure briefs include the information needed to begin work.
• Provide administrative and operational support to the VP, Operations.
• Manage calendars, coordinate meetings, and proactively resolve scheduling conflicts across internal teams and external stakeholders.
• Coordinate onsite meeting logistics, including rooms, materials, travel, technology, and attendee communications.
• Prepare, format, and quality-check executive materials such as presentations, staffing plans, organizational charts, and status reports.
• Track action items, milestones, deadlines, and deliverables; follow up with owners to help keep work on schedule.
• Serve as a trusted coordination point for day-to-day scheduling and operational communications.
• Support daily operations across integrated creative, production, implementation, and review functions.
• Coordinate scheduling and logistical needs for an onsite production studio supporting live and recorded communications, video, photography, and events.
• Maintain organized digital files, trackers, documentation, and shared team resources across collaboration platforms.
• Assist with expense reporting, invoice coordination, budget tracking, vendor coordination, and onboarding logistics.
• Monitor timesheet completion and support accurate, timely hours reporting across the team.
• Pull and distribute utilization and capacity reports, escalating gaps and discrepancies as needed.
• Document processes and support continuous-improvement initiatives as the operation grows.
• Support logistics for recurring, high-visibility internal communications programs, leadership events, broadcasts, and studio productions.
• Coordinate scheduling, credentialing, travel, vendor needs, materials, staffing support, and onsite details as required.
• Assist with special projects and cross-functional coordination across communications, production, legal, compliance, and strategy teams.

Skills

Monday.com

Prioritization

Communication

Team coordination

Tools

Google Workspace

Microsoft Office

Slack

Job description

Houston, TX · Hybrid (onsite for team and stakeholder meetings)

Reports to VP, Operations

As a consultant, the expectation for this position is 40 hours per week, full-time hours commitment, with access to benefits.

Overview

We are seeking a highly organized, detail-oriented Creative Operations Resourcing Coordinator to support a fast-paced creative services team within a complex organization. This role manages the intake-to-delivery workflow for a high volume of communications, creative, production, and digital requests.

You will partner closely with operations leadership, pod leads, creative teams, and stakeholder groups to ensure work is properly logged, prioritized, assigned, tracked, and delivered. The ideal candidate is comfortable managing shifting priorities, protecting confidential information, and bringing structure to complex workflows.

What You’ll Do

Creative Intake & Resourcing

• Own the Monday.com request queue as the primary intake point for incoming briefs, production tickets, and creative requests.
• Triage requests and assign work to the appropriate team member or pod based on scope, urgency, expertise, and available capacity.
• Maintain accurate ticket status, priority levels, effort estimates, and project sizing fields.
• Identify duplicate, misrouted, incomplete, stalled, or conflicting requests and coordinate resolution with team leads.
• Track project hours and level of effort by project phase to support utilization, staffing, and capacity planning.
• Help improve Monday.com boards, automations, intake forms, dashboards, and workflows as team needs evolve.
• Guide requestors through intake processes and help ensure briefs include the information needed to begin work.

Leadership & Program Support

• Provide administrative and operational support to the VP, Operations.
• Manage calendars, coordinate meetings, and proactively resolve scheduling conflicts across internal teams and external stakeholders.
• Coordinate onsite meeting logistics, including rooms, materials, travel, technology, and attendee communications.
• Prepare, format, and quality-check executive materials such as presentations, staffing plans, organizational charts, and status reports.
• Track action items, milestones, deadlines, and deliverables; follow up with owners to help keep work on schedule.
• Serve as a trusted coordination point for day-to-day scheduling and operational communications.

Studio & Team Operations

• Support daily operations across integrated creative, production, implementation, and review functions.
• Coordinate scheduling and logistical needs for an onsite production studio supporting live and recorded communications, video, photography, and events.
• Maintain organized digital files, trackers, documentation, and shared team resources across collaboration platforms.
• Assist with expense reporting, invoice coordination, budget tracking, vendor coordination, and onboarding logistics.
• Monitor timesheet completion and support accurate, timely hours reporting across the team.
• Pull and distribute utilization and capacity reports, escalating gaps and discrepancies as needed.
• Document processes and support continuous-improvement initiatives as the operation grows.

Events & Onsite Coordination

• Support logistics for recurring, high-visibility internal communications programs, leadership events, broadcasts, and studio productions.
• Coordinate scheduling, credentialing, travel, vendor needs, materials, staffing support, and onsite details as required.
• Assist with special projects and cross-functional coordination across communications, production, legal, compliance, and strategy teams.

What Makes You Qualified

• 1+ years of experience in operations, office management, project coordination, traffic management, resourcing, or a similar role.
• Hands-on Monday.com experience is required, including managing request queues, building or maintaining boards, and assigning work to team members.
• Experience supporting a creative agency, professional services team, in-house creative group, or high-visibility stakeholder program is preferred.
• Demonstrated ability to prioritize a high volume of concurrent requests based on urgency, scope, effort, and team capacity.
• Strong proficiency with Google Workspace and/or Microsoft Office, including calendars, spreadsheets, presentations, and document management.
• Comfort using collaboration tools such as Slack and shared digital workspaces.
• Excellent written and verbal communication skills, sound judgment, and discretion with confidential information.
• Exceptional organization, attention to detail, follow-through, and ability to work effectively under deadline pressure.
• Proactive, resourceful, solutions-oriented approach and comfort operating in a changing environment.
• Must be based in Houston, TX and able to work a hybrid schedule with onsite availability for meetings and studio-based activities.