Creative Traffic Coordinator

FlyteVu; Nashville (TN); On-site; USD 40,000 - 58,000; Full time

Job summary

FlyteVu is seeking a detail-focused Traffic & Workflow coordinator in Nashville to support the Creative team from brief to final delivery. You will align the right people with the right projects, manage deadlines and feedback, and keep plans current across Google Drive, Outlook, Slack and ClickUp.

The role emphasizes proactive communication and teamwork in a fast-paced agency setting. Ideal candidates are organized, curious, proactive, and eager to learn.

Qualifications

• 0-3 years of professional experience; internships welcome.
• Experience in agencies, production, or fast-moving environments.
• Excellent organizational, communication, and problem-solving skills.

Responsibilities

• Keep a pulse on active creative projects from brief through delivery.
• Ensure right people are on right projects at the right time.
• Track deadlines, priorities, reviews, feedback, and next steps.
• Know team projects, upcoming work, and potential bandwidth issues.
• Prioritize requests and flag timing or resource conflicts early.
• Schedule reviews and ensure teams have what they need.
• Maintain accurate project information, schedules, and trackers.
• Collaborate with Brand team and agency, build relationships.

Skills

Organized

Curious

Outgoing & collaborative

Proactive

Calm under pressure

Detail oriented

Hungry to learn

Resourceful

Creative fan

Generous & energetic

Tools

Google Drive

Google Docs

Google Sheets

Outlook

Slack

ClickUp

Job description

Detailed Job Description/Responsibilities:

Creative Traffic & Workflow:

• Keep a pulse on every active creative project, from brief through final delivery
• Help make sure the right creative people are on the right projects at the right time
• Track deadlines, priorities, reviews, feedback, and next steps so nothing gets lost along the way
• Know what the Creative team is working on, what is coming next, and where bandwidth issues may arise before they become problems
• Help prioritize incoming requests and flag unrealistic timing, missing information, or resource conflicts early
• Schedule creative reviews and make sure the team has what it needs to make them productive
• Keep project information, schedules, and trackers accurate and useful
• Experience with software programs including Google Drive/Docs/Sheets, Outlook, Slack, and ClickUp.

Communication & Collaboration:

• Work closely with the Brand team to understand what is coming, what is changing, and what Creative needs to stay ahead
• Build strong working relationships across the Creative team and the agency
• Ask thoughtful questions, connect dots, share updates, and follow up nicely and persistently - sometimes more than once
• Notice when someone needs help and jump in wherever needed to get great work out the door

Process Improvement & Team Support:

• Learn and use the agency's project management and traffic systems to keep work moving
• Look for smarter ways of working and help make them happen
• Adapt quickly as priorities, deadlines, and resource needs change
• Support a collaborative, generous, high-energy team environment

Why This Role Matters:

You will get a front-row seat to how ideas are made, sold, produced, and put into the world. This is not a role for someone who only wants to move tasks around in a system. It is for someone who wants to become an essential part of the Creative team, earn the trust of creatives, and genuinely loves helping great work happen.

Other Qualifications and Requirements:

• Develop and grow knowledge of assigned client businesses and their competitive landscapes
• File and organize needed documents within agency software and systems
• Handle and safeguard confidential and proprietary information
• Communicate clearly and provide exemplary internal and external customer service
• Be willing to work during non-business hours, including weekends and additional hours beyond the 40-hour work week as needed
• Must pass a background check

*Special Note: Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

To perform this job successfully, an individual must satisfactorily perform each essential duty. The criteria below represent the required knowledge, skill, experience, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Qualifications include, but are not limited to:

Required Competencies/Skills:

• 0-3 years of professional experience; internships and experience in agencies, production, or other fast-moving environments are welcome
• Organized. Lots of moving pieces energize you rather than overwhelm you
• Curious. You want to understand the idea, not just the deadline
• Outgoing and collaborative. You like people, communicate clearly, and are not afraid to ask questions
• Proactive and persistent. You notice problems early, take initiative, and follow things through to the finish
• Calm under pressure. You can juggle multiple projects and adjust when priorities or deadlines change
• Detail-oriented. You keep information accurate and catch what others may miss
• Hungry to learn. You are comfortable learning new tools, systems, and ways of working
• Resourceful. You ask questions when you do not know something and figure things out when there is no obvious answer
• A creative fan. You care about the quality of the work, not just whether it went out on time
• Generous and high energy. You enjoy helping other people do their best work and like being where things are happening

Additional Preferences/Not Required:

• Agency, production, creative, or other fast-paced professional experience
• Experience with project management, resourcing, scheduling, or traffic systems
• Familiarity with creative workflows from brief through final delivery

P.S. A human will actually read this. We use AI as a tool, not a gatekeeper. Every application will be reviewed by a real person, so bear with us if it takes a minute.