Creative Operations Coordinator

Advent-Talent-Group; Minneapolis (MN); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Job summary

Advent Talent Group is seeking an Operations Coordinator to join a growing consumer goods organization. This contract-to-hire role in the Twin Cities Metro Area blends administrative coordination, project support, logistics, and hands-on operational assistance.

The ideal candidate is a proactive problem solver who thrives in dynamic environments, manages multiple priorities, and helps creative and technical teams stay focused on their core work.

Qualifications

• 2+ years of experience in administrative coordinator, project coordinator, operations support, studio coordinator, or similar role.
• Strong organizational skills with exceptional attention to detail and follow-through.
• Experience managing multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office

Responsibilities

• Serve as a key administrative support partner for a cross-functional marketing and creative team.
• Manage project coordination activities, including task tracking, scheduling, documentation, and workflow support
• Maintain and support project management systems, ensuring information is organized and up to date.
• Coordinate samples, materials, shipments, and logistics across multiple teams and locations.
• Prepare and organize materials for meetings, product reviews, presentations, and launches.
• Assist with showroom setup, inventory organization, workspace management, and product sample tracking.
• Support vendor, contractor, and project-related administrative processes.
• Anticipate team needs, identify gaps, and proactively take ownership of recurring tasks and operational challenges.
• Adapt quickly to shifting priorities, deadlines, and project demands in a fast-growing environment.

Skills

Administrative coordination

Project coordination

Operations support

Microsoft Office

Asana

Organizational skills

Tools

Microsoft Office

Asana

Job description

Advent Talent Group is seeking an Operations Coordinator for a growing consumer goods organization. This newly created role will support a fast-paced team by providing a blend of administrative coordination, project support, logistics, and hands‑on operational assistance. The ideal candidate is a proactive problem solver who thrives in dynamic environments, enjoys creating order from complexity, and can confidently jump in to support changing priorities while helping creative and technical teams stay focused on their core work.

Overview

Position Type: Contract to Hire

Location: Hybrid, Twin Cities Metro Area

Schedule: Full Time

Salary:

Responsibilities

• Serve as a key administrative support partner for a cross‑functional marketing and creative team.
• Manage project coordination activities, including task tracking, scheduling, documentation, and workflow support
• Maintain and support project management systems, ensuring information is organized and up to date.
• Coordinate samples, materials, shipments, and logistics across multiple teams and locations.
• Prepare and organize materials for meetings, product reviews, presentations, and launches.
• Assist with showroom setup, inventory organization, workspace management, and product sample tracking.
• Support vendor, contractor, and project‑related administrative processes.
• Anticipate team needs, identify gaps, and proactively take ownership of recurring tasks and operational challenges.
• Adapt quickly to shifting priorities, deadlines, and project demands in a fast-growing environment.

Qualifications

• 2+ years of experience in an administrative coordinator, project coordinator, operations support, studio coordinator, or similar role.
• Strong organizational skills with exceptional attention to detail and follow‑through.
• Experience managing multiple priorities in a fast‑paced environment.
• Proficiency with Microsoft Office
• Hands‑on experience Asana for project and workflow management
• Ability to balance independent work with strong collaboration and relationship‑building skills.
• Comfortable performing both administrative duties and hands‑on operational tasks.
• Experience supporting creative, product development, manufacturing, consumer products, or innovation‑focused teams is a plus.
• Demonstrated ability to anticipate needs, solve problems, and take initiative without requiring constant direction.

Why Candidates Are Excited About This Opportunity

• Opportunity to support the development of innovative consumer products from concept through launch.
• Highly visible role with exposure to multiple departments and business functions.
• Collaborative, creative environment where new ideas and initiative are valued.
• Variety in day‑to‑day work, combining project coordination, operations, logistics, and team support.

Eligible employees will enjoy the following benefits with Advent Talent Group:

• Medical Insurance
• 401(k) Retirement Plan
• Paid Time Off (PTO)

Advent Talent Group is an Equal Opportunity Employer

Advent Talent Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.