Creative Agency Admin & Project Coordinator Flexible Hours

Halfgenius; Philadelphia (Philadelphia County); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A creative agency in Philadelphia seeks a Digital Admin / Assistant to support the executive team. This role requires 5 years of agency experience and proficiency in project management tools. Key responsibilities include managing emails, ensuring deadlines are met, and coordinating payroll. The ideal candidate should be organized, proactive, and capable of maintaining effective communications within a fast-paced environment. Flexible working hours are available, fostering an evolving career path.

Qualifications

• 5 years of experience working in an agency setting.
• Knowledge of project management software.

Responsibilities

• Stay on top of all emails.
• Ensure deadlines of the executive team are met.
• Coordinate payroll submissions.
• Manage quickbooks invoicing for clients.
• Take meeting notes.
• Maintain internal communications and manage schedules.
• Act as the first line of response to incoming communications.

Skills

Email communication

Deadline management

QuickBooks

Project management

Tools

WordPress

Basecamp

Mailchimp

Constant Contact

Job description

A creative agency in Philadelphia seeks a Digital Admin / Assistant to support the executive team. This role requires 5 years of agency experience and proficiency in project management tools. Key responsibilities include managing emails, ensuring deadlines are met, and coordinating payroll. The ideal candidate should be organized, proactive, and capable of maintaining effective communications within a fast-paced environment. Flexible working hours are available, fostering an evolving career path.