Digital Admin / Assistant

Halfgenius; Philadelphia (Philadelphia County); Hybrid; USD 50,000 - 70,000; Full time

Job summary

A creative agency in Philadelphia seeks a Digital Admin / Assistant to support the executive team. This role requires 5 years of agency experience and proficiency in project management tools. Key responsibilities include managing emails, ensuring deadlines are met, and coordinating payroll. The ideal candidate should be organized, proactive, and capable of maintaining effective communications within a fast-paced environment. Flexible working hours are available, fostering an evolving career path.

Qualifications

• 5 years of experience working in an agency setting.
• Knowledge of project management software.

Responsibilities

• Stay on top of all emails.
• Ensure deadlines of the executive team are met.
• Coordinate payroll submissions.
• Manage quickbooks invoicing for clients.
• Take meeting notes.
• Maintain internal communications and manage schedules.
• Act as the first line of response to incoming communications.

Skills

Email communication

Deadline management

QuickBooks

Project management

Tools

WordPress

Basecamp

Mailchimp

Constant Contact

Job description

Digital Admin / Assistant

PROJECT MANAGER

Who

HalfGenius is a Philadelphia-based full-service creative agency—or as we like to call it, the creative incubator. Driven by passion and marketing expertise, we help brands achieve the growth and ROI that they expect and deserve.

Our company philosophy is based on the firm belief that marketing should be held to the same standard as any other intelligent investment. It needs to cause action, to elevate, reach, exceed, respond, build, change, and most importantly—motivate. That’s how we ensure the best return on your investment. We offer a range of integrative marketing services catering to our clients’ specific branding needs and business goals.

This position reports and works closely with the Co-Founder and Executive Creative + Technology Director. Hours can be flexible, but virtual meetings to kick off the day and end the day will be integral to the success of this role.

Some of the tasks listed are being absorbed from the President of the company who will be out on maternity leave. This is a face paced work environment that requires a mix of independent and collaborative work. This role has the potential to grow and evolve as the candidate does.

Responsibilities

• staying on top of all emails
• seeing to executive creative + technology director's deadlines are met
• payroll submission to outsourced company
• quickbooks invoicing for clients
• meeting notes
• ensure team is utilizing project management system regularly
• maintain internal communications
• schedule meetings
• first line of response to incoming communications
• scheduling working flow (traffic control)

Qualifications

• 5 years of experience working in an agency setting
• Knowledge of WordPress, Quickbooks, Project Management Software, Basecamp
• Additional experience managing and working within the following programs: Mailchimp, Constant Contact, and various social media platforms

Apply Here. Apply Now. Join the Team!