CRE Property Admin Specialist

Cushman & Wakefield; Washington (District of Columbia); On-site; USD 34,000 - 41,000; Full time

Job summary

Cushman & Wakefield is seeking a Property Administrator (CRE) in Washington, DC to support the Property Management Team with administrative duties, tenant communication, and reporting.

You will handle schedules, invoices, reports, contract administration data, and maintain files while fostering positive relationships with tenants and clients. A high school diploma is required; Bachelor’s preferred, and proficiency with Microsoft Office is expected.

Qualifications

• High school diploma or GED equivalent; Bachelor degree preferred.
• Proficiency in Microsoft Office Suite.
• Ability to interface with decision makers professionally and maintain confidential information.
• Demonstrates initiative and urgency by meeting or improving deadlines.
• Effectively tracks outstanding tasks and provides regular updates to supervisor and team.
• Propose solutions or next steps rather than only identifying problems.
• Exceptional attention to detail with the ability to review and verify information for accuracy and completeness.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events, as requested.
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts and approved invoices; assist in bidding process and ensure compliance with policies and procedures.
• Prepare and code invoices for Property Manager’s approval.
• Ensure office is stocked with office supplies and other required items.
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
• Track and file contracts and insurance certificates; maintain follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders.
• Maintain the property purchase order system.
• Maintain lease and contract files, as well as other files located within the property management office.
• Promote and foster positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Skills

Communication Proficiency

Customer Focus

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Sense of Urgency

Proactive Problem-Solving & Critical

Accuracy & Attention to detail

Prioritization

Proactive Status Updates

Time Management Skills

Education

High school diploma/GED equivalent

Bachelor Degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield is seeking a Property Administrator (CRE) in Washington, DC to support the Property Management Team with administrative duties, tenant communication, and reporting.

You will handle schedules, invoices, reports, contract administration data, and maintain files while fostering positive relationships with tenants and clients. A high school diploma is required; Bachelor’s preferred, and proficiency with Microsoft Office is expected.