CRE Property Admin: Operations & Tenant Support

cw; Oakland (CA); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

401(k) plan

Paid time off

Life insurance

Job summary

Cushman & Wakefield in Oakland, CA is seeking a Property Administrator (CRE) to provide comprehensive administrative support to the Property Management Team. You will handle phone support, prepare reports, assist in lease administration, and coordinate contracts and invoices.

The role emphasizes organization, communication, and initiative, with a focus on tenant relations, budget help, and monthly management reporting within a professional office environment.

Qualifications

• High school diploma/GED equivalent; Bachelor Degree preferred.
• Customer service experience preferred.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events, as requested
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices; assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with Cushman & Wakefield’s policies and procedures
• Prepare and code invoices for Property Manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and clients and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Skills

Communication proficiency

Customer focus

Organization skills

Interpersonal skills

Initiative

Multi-tasking

Education

High school diploma/GED

Bachelor degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield in Oakland, CA is seeking a Property Administrator (CRE) to provide comprehensive administrative support to the Property Management Team. You will handle phone support, prepare reports, assist in lease administration, and coordinate contracts and invoices.

The role emphasizes organization, communication, and initiative, with a focus on tenant relations, budget help, and monthly management reporting within a professional office environment.