CRE Operations Coordinator

cw; New York (NY); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Flexible spending accounts

Health savings accounts

Retirement savings plans

Life insurance

Disability insurance

Paid time off

Job summary

Cushman & Wakefield is seeking an Operations Coordinator to support the Property Management Team in CRE operations, delivering professional administrative service and tenant relation focus.

The role involves lease administration, invoicing, reporting, and coordination of meetings while maintaining office operations and ensuring compliance with company policies. Strong MS Office skills and CRE background are required.

Qualifications

• Must have some commercial real estate background.
• Customer service experience preferred.
• Proficiency in Microsoft Office Suite.
• Ability to give and take direction and to interface with decision makers professionally and maintain confidential information.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events, as requested.
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts and approved invoices; assist in bidding process and Property Manager(s) in compliance with Cushman & Wakefield policies.
• Prepare and code invoices for Property Manager's approval.
• Maintain office supplies and other items to keep the office functioning smoothly.
• Ensure contract and certificates of insurance information are entered correctly in contract administration software.
• Track and file contracts and insurance certificates; maintain follow-up for expirations.
• Monitor the property maintenance work order system and prepare monthly reports on tenant work orders.
• Maintain the property purchase order system and lease/contract files.
• Foster positive relationships with tenants and clients; track service calls as required.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Process staff hours, tenant bill backs, expense reports and monthly meter readings.

Skills

Communication Proficiency

Customer Focus

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Education

High school diploma/GED equivalent

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield is seeking an Operations Coordinator to support the Property Management Team in CRE operations, delivering professional administrative service and tenant relation focus.

The role involves lease administration, invoicing, reporting, and coordination of meetings while maintaining office operations and ensuring compliance with company policies. Strong MS Office skills and CRE background are required.