Administrative Associate

Transwestern; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

Transwestern, a nationwide commercial real estate firm, seeks an Administrative Associate in Atlanta, GA to support the department with calendar management, correspondence, and report preparation.

The role focuses on maintaining office efficiency, delivering excellent customer service to colleagues, clients, owners, and vendors, and driving productivity and results in a fast-paced environment.

Qualifications

• High school diploma or GED required; some college/associates preferred.
• Proficiency with MS Word, Excel, PowerPoint; familiarity with Adobe Acrobat and Outlook.
• Strong communication skills; customer service oriented; able to handle confidential information.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Provide high-level administrative support including calendar management, correspondence, invoice tracking, and report preparation.
• Track projects and budgets to meet deadlines.
• Schedule meetings, organize events, conference calls and appointments.
• Prepare meeting materials, reserve sites, coordinate meals, and track attendee responses.
• Assist with research and other administrative duties.
• Serve as main point of contact for the team and ensure resources are available.

Skills

Interpersonal communication

Analytical problem-solving

Time management

Education

High school diploma or GED

Some college or Associate degree

Tools

Microsoft Word

Teams

Excel

PowerPoint

Adobe Acrobat

Outlook

Job description

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance. Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY

The Administrative Associate is responsible for working directly with department or team in performing administrative duties as assigned. It is the responsibility of the Administrative Associate to maintain and promotes overall office efficiency. It is also the responsibility of Administrative Associate not only to exhibit legendary customer service when communicating with colleagues, clients, owners, and vendors but also to focus on productivity and results.

POSITION ESSENTIAL FUNCTIONS

• Provide high-level administrative support including but not limited to detailed calendar management, overseeing correspondence, invoice tracking, presentations and assembling reports.
• Track all projects and budgets to meet deadlines.
• Schedule and organize meetings and events, conference calls and appointments.
• Prepare items in relation to meetings, including but not limited to, creation and assembly of documents for distribution, coordination of site/location reservation, food orders, attendance confirmations, and interacting with attendees to address questions or issues on an event.
• Assist with research and other various related duties.
• Assures appropriate resources are available for staff to be successful in their role.
• Main point of contact for the team.
• Additional assignments as assigned.

POSITION REQUIREMENTS

• High school diploma or GED equivalent.
• Some college and/or Associate degree preferred.
• A minimum of 0-2 years of administrative experience, in commercial real estate a plus.
• Proficiency with Microsoft Word, Teams, Excel, PowerPoint, Adobe Acrobat, and Outlook.
• Flexible attitude, solution-focused and proven analytical and problem-solving abilities.
• A strong desire to tackle new projects to assist a high performing team.
• Excellent interpersonal skills - effective verbal and written communication skills.
• Resourceful approach to effectively managing workloads to meet deadlines, while delivering high-quality work in a fast-paced environment.
• Strong attention to detail - excellent proofreading and editing skills.
• Ability to maintain discretion regarding personnel and industry-related matters.
• A strong work ethic and sense of responsibility, reliability, and responsiveness.
• Uses a computer in conjunction with various software packages the majority of the day.
• Uses office equipment (copiers, binders, phone system, etc.)
• Uses audio-visual equipment.

LOCATION

Atlanta, GA

ABOUT US

Our firm is built on a shared purpose: Empowering good people to do extraordinary things together. We hire smart, passionate, hard-working people who value both collaboration and independence. United by our brand promise, we own the outcome for clients, investors and partners. Learn more at transwestern.com. All candidates selected for an offer of employment are subject to pre-employment background checks, which may include criminal history, education verification, motor vehicle records, credit history, and professional license verification. In addition, your employment with Transwestern is subject to successfully passing a drug screen check prior to you starting with the firm. Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance. Learn more at transwestern.com and @Transwestern.