Craft Onboarding Associate

Matrix Project Services; Tulsa (OK); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401(k) with company match

ESPP

Life and AD&D insurance

EAP

Wellness program

Adoption assistance

Job summary

Matrix Service Company in Tulsa, OK is seeking a Craft Onboarding Associate who will enter and maintain data in the HRIS with a focus on accuracy. You will support operations and HR by coordinating onboarding activities for craft employees, including pre-employment steps such as background checks and medical testing, ensuring timely completion of required tasks.

This role requires meticulous data handling, ability to manage high volumes, and strong communication to assist with testing,

Qualifications

• 2+ years of office/administrative support experience with high data volumes.
• Experience in an HR shared services environment is preferred.
• Excellent computer skills with MS Word, Excel, and Outlook; HRIS experience preferred.

Responsibilities

• Enter and maintain data in the HRIS for applicants, new hires, changes and terminations.
• Track and coordinate onboarding activities for craft employees, including preboarding requirements.
• Conduct internal audits to ensure data accuracy in the HRIS; respond to system inquiries.
• Assist with HRIS testing and troubleshooting and support HR operations on special projects.

Skills

Data entry

Attention to detail

Confidentiality

Communication

Time management

Data accuracy

Tools

MS Word

Excel

Outlook

HRIS

Job description

Job Summary

The Craft Onboarding Associate is part of the Talent Acquisition team and is primarily responsible for entering and maintaining data in the HR system, with a focus on data integrity and accuracy. Additionally, supports operations and HR personnel with tracking/coordinating all necessary employee onboarding activities for craft employees, including substance abuse testing, background checks, medical testing, and other post-offer/pre-employment/pre-access activities.

Job Summary

The Craft Onboarding Associate is part of the Talent Acquisition team and is primarily responsible for entering and maintaining data in the HR system, with a focus on data integrity and accuracy. Additionally, supports operations and HR personnel with tracking/coordinating all necessary employee onboarding activities for craft employees, including substance abuse testing, background checks, medical testing, and other post-offer/pre-employment/pre-access activities.

This position is located in the Tulsa, OK office.

Essential Functions

• Actively supports the Company’s commitment to safety and its "Core Values"
• Represents the Company at all times with high moral standards while adhering to the Company’s "Code of Business Conduct and Ethics"
• Enters and maintains data in the HR system related to applicants, new hires, employee changes and terminations, ensuring the highest level of data quality, integrity, and accuracy
• Collects, processes, and electronically files all associated HR documentation per established procedures, to include documents related to applicants, employee changes/updates, policy documents and terminations
• Supports operations and HR personnel by tracking and coordinating all onboarding activities for large groups of craft employees, ensuring timely completion of project-specific preboarding requirements including substance abuse testing, background checks, medical evaluations, training materials, and other post-offer/pre-employment/pre-access tasks
• Conducts regular internal audits related to ensuring data accuracy within the HRIS, as needed
• Responds to HR system-related inquiries from internal customers
• Supports HRIS/HR operations by assisting with testing and troubleshooting of HRIS system and modules
• Assists with HR special projects on an ongoing basis, as requested
• Performs other responsibilities, as directed

Qualifications

• 2+ years office/administrative support experience, including experience with high volumes of data entry
• Previous experience in an HR shared services environment preferred
• Excellent computer skills, including MS Word, Excel, and Outlook; previous HRIS database experience preferred
• Excellent attention to detail and accuracy a must
• Must have the ability to prioritize work, work well under pressure and meet deadlines
• Strong communication skills and excellent customer service orientation
• Strong problem-solving skills
• Ability to maintain confidentiality a must
• Ability to work overtime, including occasional evenings and weekends, as needed

Follow us at Matrix Service Company to view all of our open positions and for the latest news about our operating companies and our teams.

Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.

At Matrix, we are dedicated to building a culture of engagement, respect, collaboration and teamwork. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

EEO/M/F/Disability/Vets Employer

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Applicants must be currently authorized to work in the United States on a full-time basis.