Craft Onboarding Associate

Matrix Service Company; Tulsa (OK); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision

Disability & life insurance

401(k) match

ESPP

Wellness program

PTO & tuition reimbursement

Bonus programs

Job summary

Matrix Service Company is seeking a Craft Onboarding Associate in Tulsa, OK to maintain HR data, support onboarding for craft employees, and assist with background checks and medical testing. You will ensure data accuracy in the HRIS and respond to internal inquiries.

The role requires 2+ years in office/administrative support, strong computer skills (Word, Excel, Outlook), and confidentiality. Overtime, weekends, and evenings may be required as needed.

Qualifications

• 2+ years office/administrative support experience, including data entry
• Prior experience in an HR shared services environment preferred
• Excellent computer skills: MS Word, Excel, Outlook; HRIS experience preferred
• Excellent attention to detail and accuracy a must
• Ability to prioritize work, work under pressure and meet deadlines
• Strong communication and customer service orientation
• Strong problem-solving skills
• Ability to maintain confidentiality a must
• Overtime availability, including occasional evenings and weekends, as needed

Responsibilities

• Enter and maintain data in the HR system for applicants, new hires, changes and terminations with high data quality
• Coordinate onboarding activities for craft employees, including testing and background checks
• Conduct internal audits to ensure data accuracy in the HRIS
• Respond to HRIS-related inquiries from internal customers
• Assist with testing and troubleshooting of HRIS modules
• Help with HR special projects as requested
• Support operations and HR with tracking and coordinating onboarding
• Perform other responsibilities as directed

Skills

Data entry

Attention to detail

Communication

Problem solving

Confidentiality

Time management

Customer service

Education

2+ years office/administrative support

Tools

MS Word

Excel

Outlook

HRIS

Job description

The Craft Onboarding Associate is part of the Talent Acquisition team and is primarily responsible for entering and maintaining data in the HR system, with a focus on data integrity and accuracy. Additionally, supports operations and HR personnel with tracking/coordinating all necessary employee onboarding activities for craft employees, including substance abuse testing, background checks, medical testing, and other post-offer/pre-employment/pre-access activities.

This position is located in the Tulsa, OK office.

Essential Functions

• Actively supports the Company's commitment to safety and its "Core Values"
• Represents the Company at all times with high moral standards while adhering to the Company's "Code of Business Conduct and Ethics"
• Enters and maintains data in the HR system related to applicants, new hires, employee changes and terminations, ensuring the highest level of data quality, integrity, and accuracy
• Collects, processes, and electronically files all associated HR documentation per established procedures, to include documents related to applicants, employee changes/updates, policy documents and terminations
• Supports operations and HR personnel by tracking and coordinating all onboarding activities for large groups of craft employees, ensuring timely completion of projectspecific preboarding requirements including substance abuse testing, background checks, medical evaluations, training materials, and other postoffer/preemployment/preaccess tasks
• Conducts regular internal audits related to ensuring data accuracy within the HRIS, as needed
• Responds to HR system-related inquiries from internal customers
• Supports HRIS/HR operations by assisting with testing and troubleshooting of HRIS system and modules
• Assists with HR special projects on an ongoing basis, as requested
• Performs other responsibilities, as directed

Qualifications

• 2+ years office/administrative support experience, including experience with high volumes of data entry
• Previous experience in an HR shared services environment preferred
• Excellent computer skills, including MS Word, Excel, and Outlook; previous HRIS database experience preferred
• Excellent attention to detail and accuracy a must
• Must have the ability to prioritize work, work well under pressure and meet deadlines
• Strong communication skills and excellent customer service orientation
• Strong problem-solving skills
• Ability to maintain confidentiality a must
• Ability to work overtime, including occasional evenings and weekends, as needed

• Full-time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance.
• Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.

At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace.

EEO/M/F/Disability/Vets

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Applicants must be currently authorized to work in the United States on a full-time basis.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.