CPT-11763 Assistant to the Executive Team

20four7VA; United States; Remote; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive rates

Weekly payments

Free training and upskilling

Job summary

20four7VA is seeking an executive assistant to support the CEO with calendar management, meeting coordination, and travel planning. This remote role requires proactive organization, clear written and verbal communication, and the ability to manage multiple priorities for diverse stakeholders.

The position involves maintaining project files in Dropbox and SharePoint, tracking deliverables, and assisting with vendor-related tasks and documentation.

Qualifications

• Experience in administrative or project coordination.
• Proficient with Microsoft Office, especially Outlook.
• Experience using Dropbox for document management.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage executive calendars, schedule meetings and send reminders.
• Prepare meeting agendas, minutes and summaries.
• Draft emails and follow-ups for the CEO.
• Track project deliverables and follow up on action items.
• Maintain organized project files in Dropbox and SharePoint.
• Research and book domestic and international travel.

Skills

Calendar management

Meeting coordination

Communication skills

Multitasking

Tools

Microsoft Office Suite

Microsoft Outlook

Dropbox

SharePoint

Procore

Job description

Responsibilities

• Manage executive calendars, schedule meetings, and send reminders
• Prepare meeting agendas, minutes and summaries
• Draft emails and follow-ups for the CEO
• Track project deliverables and follow up on action items
• Maintain organized project files in Dropbox and SharePoint
• Manage vendor insurance certificate tracking and compliance logs
• Research and book domestic and international travel

Requirements

• Previous administrative or project coordination experience
• Strong proficiency with Microsoft Office Suite
• Advanced knowledge of Microsoft Outlook
• Experience using Dropbox for document management
• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities

Preferred Qualifications

• Construction or real estate industry experience
• Experience supporting executives or project managers
• Procore experience

Benefits

• Competitive rates
• Weekly payments
• Free training and upskilling

About the Company

20four7VA provides offshore independent contractors for remote services to clients worldwide.