CPT-11691 Administrative & Client Communications Virtual Assistant

20four7VA; United States; Remote; USD 21,000 - 39,000; Full time

Benefits offered by this job

Competitive rates

Weekly payments

Free training and upskilling

Constant support and guidance

Job summary

20four7VA is seeking an administrative support professional to manage inboxes, schedule appointments, handle client inquiries, and assist with invoicing and payments in a remote capacity. The role involves organizing client information in HoneyBook, updating Trello boards, and providing daily summaries of urgent tasks.

The ideal candidate will have experience in administrative or executive support, excellent written English, and the ability to work independently using established procedures.

Qualifications

• Administrative, executive support or customer-service experience.
• Excellent written English and professional email communication.
• Inbox management and scheduling experience.
• Strong organizational and task-management skills.
• Comfortable working independently from established procedures.

Responsibilities

• Monitor and organize incoming Gmail messages and client inquiries.
• Respond to routine messages using approved guidance and templates.
• Review HoneyBook inquiries, organize client information and track missing details.
• Prepare invoices using approved pricing and track outstanding deposits and payments.
• Maintain the owner's calendar, scheduling and appointment confirmations.
• Maintain Trello project boards and monitor upcoming deadlines and milestones.
• Provide a brief daily summary of urgent emails, deadlines and outstanding tasks.

Skills

Inbox management

Scheduling

Professional email

Independent work

Customer service

Tools

HoneyBook

Trello

Job description

Responsibilities

• Monitor and organize incoming Gmail messages and client inquiries
• Respond to routine messages using approved guidance and templates
• Review HoneyBook inquiries, organize client information and track missing details
• Prepare invoices using approved pricing and track outstanding deposits and payments
• Maintain the owner's calendar, scheduling and appointment confirmations
• Maintain Trello project boards and monitor upcoming deadlines and milestones
• Provide a brief daily summary of urgent emails, deadlines and outstanding tasks

Requirements

• Administrative, executive support or customer-service experience
• Excellent written English and professional email communication
• Inbox management and scheduling experience
• Strong organizational and task-management skills
• Comfortable working independently from established procedures

Preferred Qualifications

• HoneyBook or similar CRM experience
• Trello or similar project management platform experience
• Fashion, apparel or creative-industry experience

Benefits

• Competitive rates and weekly payments
• Free training and upskilling
• Constant support and guidance

About the Company

20four7VA recruits offshore independent contractors to deliver remote services to clients, mainly in the United States, United Kingdom, Canada and Australia.