Covenants Coordinator - East Orlando, FL

Sentry Management Inc.; Longwood (FL); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Bonus and Commission

Training and Support provided

Comprehensive benefits package

Work-life balance

Job summary

Sentry Management Inc. is seeking a Covenants Coordinator for a busy property in East Orlando. The role ensures covenant inspections and compliance with Florida statutes and governing documents, supporting the Board of Directors.

Responsibilities include covenant inspections, preparing agendas and minutes, guiding homeowners through covenant processes, maintaining violation records in Excel, and coordinating with the ARC Coordinator. Strong phone and MS Office skills are required.

Qualifications

• Must have working knowledge of Word, Excel and PowerPoint.
• Excellent phone skills and clear communication with homeowners.

Responsibilities

• Inspect property on a regular schedule for violations.
• Take and store pictures on computer.
• Send notices for violations as required by Florida Statutes and governing documents.
• Update violation and fine spreadsheets.
• Submit debit memos for fines and each month.
• Provide Board of Directors covenant violation list for review and recommendations.
• Assemble agendas and packets for monthly meetings.
• Provide guidance to homeowners regarding covenant processes.
• Post meeting notices as deemed by Florida Statutes.
• Prepare minutes of meetings and distribute for approval.
• Provide guidance to Covenants Committee on policies.
• Answer questions from owners via phone, email or in person.
• Mail notices to owners in violation according to Florida Statute 720.
• Maintain Excel spreadsheet for violations and fines.
• Work closely with ARC Coordinator when a violation becomes an ARC application.
• Daily use of Word, Excel and PowerPoint; maintain professional phone communication.

Skills

Phone skills

Communication

Organizational skills

Tools

MS Word

MS Excel

PowerPoint

Job description

Sentry Management is an industry leader in full-service community association management. Our purpose is to nurture communities we are all proud to call home by putting our communities first, enhancing property values by supporting the board’s endeavors and improving the lifestyles of residents. Our community managers and support personnel are best-in-class, and we’ve been recognized as a National Top Workplace by USA Today for our engaged, people-centric workplace culture and employee engagement.

We are currently looking for a Covenants Coordinator for one of our busy properties in East Orlando. The Covenants Coordinator is responsible for following processes adopted by the Board of Directors.

Covenant Inspections

• Inspect property on a regular schedule for violations
• Take and store pictures on computer
• Sent notices for violations as required by Florida Statutes and Governing Documents
• Update violation and fine spreadsheets
• Submit debit memos for fines and each month

Covenant Meetings

• Provide Board of Directors covenant violation list for review, approval and recommendations of fines per Florida Statute
• Assemble agendas and packets for monthly meetings
• Provide guidance and meeting information to all homeowners regarding process for attending the Covenants Committee meetings
• Post meeting notices as deemed by Florida Statutes
• Prepare minutes of meetings and distribute to Committee Members for approval
• Provide guidance to Covenants Committee regarding policies under the realm of the statutes, governing documents and established processes

Other

• Answer questions from owners about any correspondence pertaining to Covenant Process via phone, email and/or in person
• Mail out notices to owners in violation according to Florida Statute 720 and governing documents
• Maintain Excel spreadsheet to show new, final and corrected violations as well as any properties that are being fined
• Works closely with ARC Coordinator in instances where a violation turns into an ARC application
• Must have working knowledge of word, excel and power point
• Must have excellent phone skills

Benefits And Compensation

• Salary commensurate with experience and qualifications
• Bonus and Commission
• Training and Support provided
• Comprehensive benefits package
• Work-life balance