Courtroom Operations Specialist

VeeAR Projects Inc.; Phoenix (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

VeeAR Projects Inc. in Phoenix, AZ seeks a detail‑oriented administrative professional to support court operations.

You will interact with the public, attorneys, case managers, court staff, and other agencies to coordinate hearings and ensure smooth workflow. Responsibilities include preparing courtrooms, coordinating hearings with clerks, operating electronic equipment, and entering outcomes into iCIS in real time.

Qualifications

• High School diploma or GED required.
• Three (3) years of progressively responsible administrative experience, preferably in a court or legal environment.
• An equivalent combination of post-secondary education may substitute on a year-for-year basis.

Responsibilities

• Interacts with the public, attorneys, case managers, court staff, outside agency staff, court interpreters, MCSO deputies, and court security.
• Prepares the courtroom for hearings and coordinates actions with the Courtroom Clerk; manages the courtroom during proceedings.
• Operates and troubleshoots e-courtroom equipment during hearings.
• Assists victims and the State during proceedings.
• Uses iCIS check-in and calendar to determine presence of case parties and communicates cases called to Judicial Officer.
• Prepares files for the court, distributes the court calendar, reviews files for missing information and court readiness, contacts parties for missing information.
• Assists with case processing, setting hearings, and providing hearing dates during court proceedings.
• Performs real-time data entry of hearing outcomes into iCIS to update records or initiate court-ordered actions.
• Works with other divisions to provide assistance in emergencies and as scheduled.
• Assists the Judicial Officer and Judicial Assistant with the calendar and other assignments.

Skills

Communication

Attention to detail

Relationship building

Task prioritization

Public interaction

Education

High School diploma or GED

3 years admin experience

Equivalent education substitute

Tools

Microsoft Outlook

Microsoft Word

Excel

iCIS

OnBase

eFile

Multi-line telephone system

Fax machine

Job description

VeeAR Projects Inc. in Phoenix, AZ seeks a detail‑oriented administrative professional to support court operations.

You will interact with the public, attorneys, case managers, court staff, and other agencies to coordinate hearings and ensure smooth workflow. Responsibilities include preparing courtrooms, coordinating hearings with clerks, operating electronic equipment, and entering outcomes into iCIS in real time.