Courtroom & Judicial Administrative Assistant

Judicial-Branch-of-Arizona-in-Maricopa-Count; Phoenix (AZ); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Paid sick leave

10 paid holidays

Medical insurance

Dental insurance

Vision insurance

Retirement pension plans

Employee assistance program

Wellness incentives

Life insurance

Disability insurance

Group legal plan

Pet insurance

Job summary

The Judicial Branch of Arizona in Maricopa County is seeking a Judicial Assistant to support the Family Court department. The role requires strong organizational skills, diplomacy, and excellent communication to assist judges, commissioners, and litigants in daily court activities.

The ideal candidate has 3 years of administrative experience, understanding of court procedures, and proficiency with MS Office and court software.

Qualifications

• High School diploma or GED.
• Three (3) years of administrative experience or equivalent combination of education/experience.
• Completion of a legal secretary or paralegal training program may substitute for two years of experience.
• Equivalent post-secondary education may substitute on a year-for-year basis.
• Preferred: experience in court system, familiarity with court procedures and legal terminology.

Responsibilities

• Provides all administrative support to assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepares, maintains, and revises daily court calendars, including scheduling hearings and processing motions.
• Arranges for interpreters, court reporters, and special assignments as necessary.
• Reviews case files for completeness and contacts interested parties for missing information.
• Prepares information for Judge's or Commissioner's review prior to hearings.
• Prepares courtroom and manages calendar flow during hearings.
• Assists in case flow management with daily input of hearing outcomes into the court database.
• Handles requests and inquiries from litigants, the public, lawyers, judges and court personnel.
• Retrieves and processes documents from e-file, mail, and division/personal emails.
• Provides administrative support for Court Administration, including coverage and answering calls.

Skills

Verbal communication

Written communication

Calendar management

Office software

Education

High School diploma or GED

Tools

MS Outlook

Word

Excel

iCIS

OnBase

eFile

OneDrive

SharePoint

Job description

The Judicial Branch of Arizona in Maricopa County is seeking a Judicial Assistant to support the Family Court department. The role requires strong organizational skills, diplomacy, and excellent communication to assist judges, commissioners, and litigants in daily court activities.

The ideal candidate has 3 years of administrative experience, understanding of court procedures, and proficiency with MS Office and court software.