Judicial Assistant to Comm. Alvarez

Maricopa County; United States; On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Sick leave

10 paid holidays

Medical insurance

Dental insurance

Vision insurance

Retirement plans

Employee assistance program

Life insurance

Disability insurance

Pet insurance

Loan forgiveness PSLF

Job summary

Maricopa County Superior Court is seeking a Judicial Assistant to provide comprehensive administrative support for a Commissioner or Division. The role requires strong organization, diplomacy, and precise handling of sensitive court matters.

The ideal candidate has 3+ years of admin experience or an equivalent education/experience mix, and familiarity with court procedures and document processing. This is a fast-paced, in-person position within the Family Court department.

Qualifications

• High School diploma or GED is required.
• Three years of admin experience or a combination of education and experience.
• Experience as Bailiff/Courtroom Assistant or Judicial Clerk Senior may substitute for the experience requirement.
• Legal secretary or paralegal training can substitute for two years of experience.
• Equivalent combination of post-secondary education may substitute year-for-year.

Responsibilities

• Provides administrative support to assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepares, maintains, and revises daily court calendars including hearings and trial dates.
• Arranges interpreters and court reporters as necessary.
• Reviews case files for completeness and contacts parties for missing information.
• Prepares information for judge or commissioner review prior to hearings.
• Manages calendar flow and directs cases to courtroom as scheduled.

Skills

Administrative experience

Communication skills

Court procedures

Attention to detail

Diplomacy

Education

High School diploma or GED

Tools

MS Outlook

Word

Excel

iCIS

OnBase

eFile

OneDrive

SharePoint

Job description

Posting Date 10/27/26 Application Deadline 11/02/26 Pay Range Min - Mid - Max $23.00 - $30.25 - $37.50 The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $24.07 to $26.50 per hour. This position is Non-Exempt under the FLSA.

What We Offer

• generous paid time off, paid sick leave, and 10 paid holidays!
• affordable medical, dental, and vision insurance
• employees are entitled to coverage by one of several State-sponsored retirement pension plans
• employee assistance program, wellness incentives
• option of life insurance, disability, a group legal plan, and pet insurance
• loan forgiveness under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.

Job Type

Unclassified - Judicial Department D800 Superior Court

About the Position

Commissioner Michael Alvarez seeks a Judicial Assistant who is a highly-skilled problem solver who can juggle competing priorities, demonstrate exceptional organization skills, and navigate sensitive issues with diplomacy all in support of the day-to-day activities of the Family Court department. The ideal candidate has excellent communication skills, attention to detail, a positive attitude, and a willingness to contribute to the overall success of the Judicial Branch.

About The Superior Court

The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law...every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.

Position Qualifications

• Education: High School diploma or GED
• Experience: Three (3) years of administrative experience OR Combined Education And Experience
• Qualifications: Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
• Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.
• An equivalent combination of post-secondary education may substitute on a year-for-year basis.

Our Preferred Candidate Has

• Experience working in a court system, law office, or other legal setting.
• Experience with court procedures, legal terminology, and the legal requirements for processing court documents.
• Experience interacting with judges, commissioners, or attorneys.
• Experience with Microsoft Teams.

Knowledge, Skills, and Abilities

• Knowledge Of: Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents. Principles and processes for customer service standards and procedures.
• Skill In: Verbally communicating with others to convey information effectively. Communicating effectively in writing as appropriate for the needs of the audience. The use of computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, and eFile., OneDrive, SharePoint standard office equipment such as: multi-line telephone system, fax machine, and copier.
• Ability To: Understand and follow quickly and accurately brief oral and written instructions. Make sound decisions in accordance with regulations, policies and procedures. Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Essential Job Tasks

• Provides all administrative support to assigned Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepares, maintains, and revises daily court calendars, including: setting hearings/trial dates and processing motions.
• Arranges for interpreters, court reporters, and special assignments as necessary.
• Reviews case files for completeness; contacts interested parties for missing information.
• Prepares information for Judge's or Commissioner's review prior to hearings.
• Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
• Assists in case flow management with daily input of hearing outcomes into the court database.
• Handles a variety of requests, inquiries, and complaints from litigants, the public, lawyers, judges and other court personnel.
• Retrieve and process paper and electronic documents from e-file, mail, division email and personal email inboxes accordingly.
• Provides administrative support for Court Administration, including providing coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.

Working Conditions

While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull or lift up to 20 pounds.

Additional Information

The Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs. Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances. All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.

The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system's requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit https://www.azasrs.gov/ or https://www.psprs.com/corrections-officer/.

Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.

The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The Judicial Branch of Arizona in Maricopa County is comprised of Superior Court, Adult Probation and Juvenile Probation, which includes juvenile detention. The Judicial Branch in Maricopa County is the fourth largest trial court system in the nation and, along with its 3,200 employees, is dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. Our mission is clear and simple: We are dedicated to providing a safe, fair and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidence-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. In pursuit of this mission, our employees are reminded to keep our vision as part of their daily work-committing themselves to excellence and the principles inherent in the Rule of Law... every person, every day, every time.

For more information, visit www.superiorcourt.maricopa.gov.