Court Scheduling & Administrative Specialist

Florida; Daytona Beach (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

State Courts System in Daytona Beach, FL seeks a Judicial Assistant to provide administrative, secretarial, and clerical support to the presiding judge in the Volusia County Judicial Center. This role requires preparing and maintaining calendars, coordinating with attorneys and the public, and handling confidential correspondence and documents; a background check including fingerprinting is required.

Qualifications include high school graduation or GED with at least five years of related

Qualifications

• Graduation from high school or GED and any combination of college and/or related experience totaling at least 5 years.
• Basic knowledge of court operations and ability to coordinate court activities with various agencies.
• Ability to communicate effectively in writing and orally.
• Proficiency using Internet and Microsoft Word, Excel, Outlook and other applications.

Responsibilities

• Prepares and maintains the judge’s professional calendars, schedules motions, hearings, conferences, and trials at the request of the judge.
• Interacts with attorneys, defendants, and their family members to resolve problems such as scheduling conflicts or other case related issues.
• Prepares and distributes orders as directed by the judge; assists judge in preparing a calendar several months in advance.
• Reviews case files for accuracy, format compliance, and completeness prior to submitting files to the judge; maintains trial dockets, continuances, and trial orders.
• Reviews and prepares correspondence, orders, reports, emails, and other documents observing strict confidentiality; organizes papers for filing; makes travel arrangements for conferences and meetings; and prepares compensation and travel reimbursement vouchers.

Skills

Court operations knowledge

Written communication

Oral communication

Calendar management

Internet / computer skills

Education

High school diploma or GED with 5+ years related experience

Tools

Microsoft Word

Excel

Outlook

Job description

State Courts System in Daytona Beach, FL seeks a Judicial Assistant to provide administrative, secretarial, and clerical support to the presiding judge in the Volusia County Judicial Center. This role requires preparing and maintaining calendars, coordinating with attorneys and the public, and handling confidential correspondence and documents; a background check including fingerprinting is required.

Qualifications include high school graduation or GED with at least five years of related