Judicial Assistant - POOL POSITION

15thcircuit; West Palm Beach (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

The 15thcircuit in West Palm Beach, Florida, is searching for a dedicated individual to serve as an administrative assistant to a county court judge. The role involves managing legal documents, scheduling, and maintaining confidentiality.

Ideal candidates will have experience in a legal setting, with excellent organizational and communication skills. This position offers an opportunity to work closely with court personnel and contribute to the judicial process in a meaningful way.

Qualifications

• High school diploma or GED required.
• 1 year of college or vocational education in related fields.
• 3 years of experience as a legal secretary or paralegal.

Responsibilities

• Maintain court and professional calendar for the judge.
• Schedule motions, hearings, and conferences.
• Process electronically filed documents.
• Prepare documents for judge's caseload and ensure accuracy.
• Screen calls and visitors for the judge.

Skills

Written and verbal communication skills

Computer operation

Organizational skills

Attention to detail

Ability to maintain confidentiality

Education

High school diploma or GED

1 year of college or vocational school education

Tools

E-filing systems

Computer software

Job description

Position Overview

The essential function of this position is to provide responsible administrative, secretarial and clerical support to an assigned county court judge. The position is responsible for administrative, secretarial and clerical tasks of high confidentiality and responsibility, performed under general supervision of a County or Circuit Judge.

Responsibilities

• Prepares and maintains the judge’s court and professional calendar.
• Schedules and coordinates motions, hearings and conferences.
• Processes electronically filed documents.
• Provides organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors and coordinating in-house services, such as interpreters, reviewing case files for accuracy, format compliance and completeness prior to submitting files to the judge.
• Screen calls and visitors to the judge office.
• Compose and/or edit correspondence, memoranda, directives, notices, orders and other documents observing strict confidentiality.
• Prepares yearly financial disclosure forms; makes travel arrangements and processes travel vouchers.
• Assists with the coverage of judicial assistant vacancies, as required.
• Establishes a working relationship with judges, court personnel, attorneys, law enforcement, social services, witnesses and the general public.

Qualifications

High school diploma or GED and 1 year of college or vocational school education in paralegal, secretarial skills, computer operation or a closely related field, and 3 years experience as a legal secretary or paralegal. Relevant experience and/or education may substitute for the recommended minimum qualifications on a year‑for‑year basis.

Knowledge, Skills and Abilities

• Exceptional written and verbal communication skills.
• Ability to e‑file court documents and implement a paperless process.
• Ability to organize documents electronically.
• Proficient in a technologically driven environment with intermediate to advanced computer skills.
• Working knowledge of trial court (including civil traffic, criminal traffic, domestic violence, misdemeanor, and small claims) rules and procedures.
• Ability to type proper memoranda, briefs, drafts, opinions in the standard format.
• Knowledge of court procedures and understanding of basic legal terminology.
• Ability to be highly organized.
• Ability to demonstrate close attention to detail and the ability to work in stressful situations.
• Ability to interact with a diverse set of people in an open and friendly manner.
• Ability to maintain strict confidentiality.

Equal Opportunity Employer

We are an Equal Opportunity Employer. We do not discriminate on any of the protected classes.

Applicants will be subject to a criminal background check.

Accommodation for Persons with Disabilities

Applicants who are persons with disabilities and need accommodation to participate in the interviewing process are entitled, at no cost, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway, West Palm Beach, Florida 33401; telephone number (561) 355‑4380 at least 7 days before your scheduled interview, either in person or by telephone. If you are hearing‑ or voice‑impaired, call “711.”