Court Records & Retention Specialist

OUTAGAMIE COUNTY; Appleton (WI); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

On-site clinic

Wisconsin Retirement System

Job summary

Outagamie County seeks a Records Specialist to manage retention, disposition, and destruction of official records and exhibits. Responsibilities include securing sensitive records, coordinating storage, and supporting court operations in Appleton, WI.

The role requires strong attention to detail, familiarity with legal records, and ability to work with the public and officials. Standard hours are Mon-Fri with overtime possibility; comprehensive county benefits apply.

Qualifications

• Files and retrieves case records according to policies and procedures.
• Reviews statutes, Supreme Court rules and relevant laws for disposition and retention of records.
• Coordinates and manages offsite record storage areas.
• Plans file and office space for securing and storing court records.
• Coordinates with general public and court officials.
• Implements systems and changes as appropriate.
• Coordinates office automation related to records control.
• Works with Maintenance and IT on records status.
• Ensures safekeeping of court records through surveillance.
• Inventories records prior to authorized release and upon return.
• Coordinates case records with staff.
• Performs record searches using CCAP, Laserfische and microfilm.
• Prepares billing statements.
• Maintains attendance and overtime as required.

Responsibilities

• Files and retrieves records per procedures.
• Provides security for highly sensitive records.
• Reviews laws regarding retention and destruction.
• Coordinates offsite storage areas.
• Plans and coordinates file storage.
• Interacts with the public and court officials.
• Implements and optimizes systems.
• Coordinates office automation for records control.
• Collaborates with Maintenance and IT on record status.
• Ensures safekeeping of records.
• Inventory and return records upon release.
• Coordinates records with staff.
• Performs CCAP/Laserfische/microfilm searches.
• Prepares billing statements.
• Maintains regular attendance and overtime when needed.

Skills

Typing 45 wpm

Confidentiality

Read and apply laws

Independent work

Interpersonal communication

Basic math

Filing systems

Computer skills

Physical ability 45 lbs

Effective communication

Body mechanics

Education

High school diploma or GED; 3 years office experience (court/legal setting)

Tools

CCAP

Laserfische

Microfilm

Job description

Outagamie County seeks a Records Specialist to manage retention, disposition, and destruction of official records and exhibits. Responsibilities include securing sensitive records, coordinating storage, and supporting court operations in Appleton, WI.

The role requires strong attention to detail, familiarity with legal records, and ability to work with the public and officials. Standard hours are Mon-Fri with overtime possibility; comprehensive county benefits apply.