Court Records & Retention Specialist

Outagamie County; Appleton (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

On-site clinic

Wisconsin Retirement System

Job summary

Outagamie County is seeking a Records Specialist to manage disposition, retention and destruction of official records at the Clerk of Courts in Appleton, WI. The role supports custody and security of sensitive records and coordinates storage and office space.

The position requires a high school diploma or GED with 3 years of office experience in a court or legal setting, and proficiency with filing systems, record control and confidentiality.

Qualifications

• High school diploma or GED with training and 3 years office experience preferably in a court or legal setting.
• Experience with filing systems, office automation and records control.
• Ability to lift, carry, push, pull up to 45 pounds and perform basic math.
• Ability to read, understand and apply laws and directives regarding record retention.
• Ability to maintain confidentiality.

Responsibilities

• Files and retrieves case records and documents in accordance with procedures, rules and policies.
• Provides physical security in the monitoring and controlling of highly sensitive and confidential case records.
• Reviews statutes, Supreme Court rules and other governing laws regarding disposition, retention and destruction of records and exhibits.
• Coordinates and manages offsite record storage areas.
• Plans and coordinates file and office space for securing and storing court records.
• Works with the general public and court related officials.
• Implements systems and changes as appropriate.
• Coordinates office automation technologies relating to records control.
• Works with County's Maintenance and IT departments planning for long and short term status of records.
• Ensures safekeeping of court records by conducting surveillance of the general public and court personnel as they review the records.
• Inventories records prior to authorized release and prepares general index receipt and inventories record upon their return.
• Coordinates case records with staff.
• Performs record searches utilizing CCAP, Laserfische and microfilm methods.
• Prepares billing statements
• Maintains regular and predictable attendance, works overtime/extra hours as required.

Job description

Outagamie County is seeking a Records Specialist to manage disposition, retention and destruction of official records at the Clerk of Courts in Appleton, WI. The role supports custody and security of sensitive records and coordinates storage and office space.

The position requires a high school diploma or GED with 3 years of office experience in a court or legal setting, and proficiency with filing systems, record control and confidentiality.