Court Operations & Proceedings Specialist

City of Indianapolis and Marion County; Indianapolis (IN); On-site; USD 32,000 - 54,000; Full time

Job summary

City of Indianapolis and Marion County is seeking a court operations assistant to support the judge and court staff. The role involves preparing pleadings, monitoring files for sessions, and assisting with court proceedings both in person and remotely.

Responsibilities include updating cases in the case management system, coordinating jurors, answering inquiries, and maintaining logs. A high school diploma with related coursework or paralegal training is preferred, along with strong computer

Qualifications

• High school diploma or equivalent required with college coursework, administrative experience and/or paralegal training preferred.
• Knowledge of legal terminology and civil and/or criminal procedures.
• Proven computer skills required.
• Knowledge and use of proper grammar and spelling is essential, as is the ability to multi-task, think independently and meet strict deadlines.

Responsibilities

• Prepares pleadings and monitors court files for court sessions and/or the Judge’s rulings.
• Assists judicial officers and staff during court proceedings, both in-person or remote hearings, including: calling cases; monitoring the audio recording equipment; creating and maintaining log notes; accepting, marking and maintaining evidence.
• Coordinates and assists with jurors during jury trials.
• Updates cases within the case management system, and completing work in the assigned queues.
• Answers court telephones and responds to questions from court representatives, attorneys and the general public.
• Assists with the effective management of the court calendar through confirmation of hearings with attorneys.
• Some courts require the following duties and responsibilities: create orders, relevent documents and jury instructions; prepare correspondence and distribute as required by the court; assist with the scheduling of cases on the court calendar.
• Assists with other duties and responsibilities as needed.

Skills

Attention to detail

Multitasking

Proven grammar and spelling

Education

High school diploma or equivalent

Paralegal training preferred

College coursework

Tools

Case management software

Computer skills

Job description

City of Indianapolis and Marion County is seeking a court operations assistant to support the judge and court staff. The role involves preparing pleadings, monitoring files for sessions, and assisting with court proceedings both in person and remotely.

Responsibilities include updating cases in the case management system, coordinating jurors, answering inquiries, and maintaining logs. A high school diploma with related coursework or paralegal training is preferred, along with strong computer