Court Docket & Administrative Assistant

State of Vermont; Hartford (VT); On-site; USD 35,000 - 54,000; Full time

Benefits offered by this job

Vacation and sick leave

Paid holidays

Group life insurance

Medical insurance

Dental insurance after 6 months

Retirement system

Job summary

The Vermont Judiciary is seeking a Judicial Assistant to provide specialized customer support, clerical and data entry work within one or more docket areas. The role requires accuracy, discretion, and the ability to work under pressure while maintaining courtesy with the public and colleagues.

Responsibilities include docket entry, reviewing filings, preparing orders, scheduling hearings, and supporting both in-person and remote court proceedings.

Qualifications

• High level of professionalism and confidentiality.
• Exceptional administrative/clerical skills.
• Ability to keep accurate records and to provide accurate information.
• Teamwork, flexibility, and strong communication skills.
• Experience in customer-facing roles.
• Positive, empathetic, and professional attitude.

Responsibilities

• Specialized clerical and administrative work with heavy data entry and case processing.
• Performs case-flow functions across the full case-cycle including docket entry, entering new electronic and paper filings, sending notice, reviewing case documents for accuracy/completeness, preparing orders & motions, scheduling events on court calendar.
• Responsible for operating various tools to support both in-person and remote virtual court hearings.
• Perform operator function during court hearings by providing high-speed docket entry and real-time processing in medium and high-volume settings such as the criminal docket.
• Employ attention to detail and methodical approach to ensure standardized business practices are followed.
• Respond to customer inquiries to assist with filling-out forms, using court kiosks, preparing for court appearances, and providing case information.
• Maintain excellent customer interaction by providing prompt information and assistance.
• Collect fines and fees according to established procedure; close, balance and reconcile tills.
• Maintain working knowledge and adherence to court rules and statutes.

Skills

Professionalism & confidentiality

Administrative skills

Record-keeping

Communication skills

Customer-facing experience

Empathy & professionalism

Education

High School diploma or equivalent

Job description

The Vermont Judiciary is seeking a Judicial Assistant to provide specialized customer support, clerical and data entry work within one or more docket areas. The role requires accuracy, discretion, and the ability to work under pressure while maintaining courtesy with the public and colleagues.

Responsibilities include docket entry, reviewing filings, preparing orders, scheduling hearings, and supporting both in-person and remote court proceedings.