Court Administrative Assistant I – Public Service

Franklin County, PA; Chambersburg (Franklin County); On-site; USD 32,000 - 45,000; Full time

Job summary

Franklin County, PA seeks a diligent Administrative Assistant I to manage clerical, secretarial, and bookkeeping tasks for the Magisterial District Judge’s Office. You will handle forms, filings, mail, scheduling, and deposits, supporting court operations and county finance records.

The role requires a High School diploma with clerical training and 1-2 years in a legal environment; strong English, organization, and numerical skills are essential.

Qualifications

• High school diploma or equivalent with business/clerical training, including computers and bookkeeping training.
• 1-2 years working experience in the Minor Judiciary, legal environment, or related field preferred.
• Must be able to speak and understand English; strong organizational and bookkeeping skills.

Responsibilities

• Prepares a variety of legal forms and documents including criminal/civil complaints, warrants, subpoenas, bonds, commitments, notices, etc.
• Files and dockets citations, complaints and all actions taken in each case.
• Processes certified mailings of criminal/civil complaints, court orders, etc.; assists with daily incoming and outgoing mail.
• Interviews and screens callers; answers routine telephone inquiries, or directs callers to appropriate individual.
• Maintains monthly calendar, schedules/cancels appointments, summary trials, continuances and other hearings as necessary and closes cases when cleared.
• Collects fines and costs due to the Court and makes appropriate recording, posting and record keeping for same.
• Prepares statistical and other reports as required.
• Enters data in computer; types various forms, reports and correspondence.
• Assists with maintaining up-to-date manuals for department use.
• Assists in ordering office supplies for the Court as needed.
• Interacts with other Magisterial District Courts, State Constables and County offices as necessary.
• Directs visitors to courtroom or other County offices.
• Responsible for preparing and making bank deposits with occasional creation/printing of checks.
• Prepares all weekly, monthly and annual financial reports required by the Pennsylvania Department of Revenue and the Administrative Office of the Pennsylvania Courts.

Skills

Communication skills

Confidentiality

Independence

Computer literacy

Organizational skills

Education

High school diploma or equivalent with business/clerical training

Tools

Computers/Printers

Basic math & bookkeeping

Job description

Franklin County, PA seeks a diligent Administrative Assistant I to manage clerical, secretarial, and bookkeeping tasks for the Magisterial District Judge’s Office. You will handle forms, filings, mail, scheduling, and deposits, supporting court operations and county finance records.

The role requires a High School diploma with clerical training and 1-2 years in a legal environment; strong English, organization, and numerical skills are essential.