Court Clerk: Data Entry, Payments & Public Service

Montgomery County PA; Norristown (Montgomery County); On-site; USD 36,000 - 52,000; Full time

Job summary

Montgomery County, PA is seeking a detail-oriented data entry professional to support Magisterial District Judge operations across multiple locations. Responsibilities include entering case information, processing payments, and ensuring accurate reporting and compliance with court procedures.

The role requires strong computer literacy, data entry skills, and the ability to handle cash postings and monthly reconciliations with professionalism and care. Fluency in Spanish is a plus.

Qualifications

• Must be computer literate and experienced.
• Knowledge of accounting or bookkeeping.
• Must have good data entry skills (must take and pass data entry skills test).
• Excellent inter-personal, oral and written communication skills.
• Must be well organized and detail oriented.
• Must be able to work calmly and productively under pressure.
• Must have excellent telephone skills.
• Must project a professional demeanor at all times.
• Fluency in Spanish is preferred.

Responsibilities

• Receipt of Case
• Document dates of case filings. Enter appropriate information into computer system. Assign the case the computer generated docket number.
• Maintaining Case Progression
• Process additional information or take required action as determined through tickler reports, at the direction of the Magisterial District Judge or as requested by interested parties through the completion of cases.
• Receipt of Payments
• Cash and checks are processed and posted through the computer to the appropriate case, costs maintained and case disposition completed.
• Adjusting Entries
• Enter appropriate information into the computer to make adjustments for NSF checks, transfer payments to escrow or escrow to payments, void payments and successful appeals.
• Disbursement of Funds
• Create and issue by computer the funds collected for the State on a weekly basis and funds collected for Municipalities and County on a monthly basis.
• Reports and Reconciliations
• Generate monthly income reports as well as other reports required by the State, the Magisterial District Judge or District Court Administration.
• Miscellaneous Office Functions
• Maintain inventory and order supplies necessary for your job or for general office use. Prepare appropriate files for County Archives.
• Communication with the Public
• Assist the public who appear personally in the court or make phone calls to the court with patience, courtesy and professionalism.
• Adherence to Procedures and Standards of Conduct
• Comply with all mandated procedures and standards of conduct as prescribed by the Administrative Office of Pennsylvania Courts.

Skills

Data entry skills

Computer literacy

Accounting basics

Inter-personal skills

Organized and detail oriented

Staying calm under pressure

Telephone skills

Professional demeanor

Spanish preferred

Job description

Montgomery County, PA is seeking a detail-oriented data entry professional to support Magisterial District Judge operations across multiple locations. Responsibilities include entering case information, processing payments, and ensuring accurate reporting and compliance with court procedures.

The role requires strong computer literacy, data entry skills, and the ability to handle cash postings and monthly reconciliations with professionalism and care. Fluency in Spanish is a plus.