Court Administration Coordinator

City of Scottsdale; Scottsdale (AZ); On-site; USD 3,995,000 - 5,373,000; Full time

Job summary

City of Scottsdale is seeking a high-level administrative support professional to assist court administration and staff. The role will coordinate office operations, manage schedules, travel, and continuing education requirements for staff, and oversee new employee orientation.

Responsibilities include preparing documents and reports, maintaining records, and facilitating communication across court departments and external partners.

Qualifications

• Three years of administrative support experience working for an executive-level position.
• High School diploma or GED (or equivalent).

Responsibilities

• Provide high-level administrative support to court administration and staff.
• Coordinate office operations and schedules.
• Manage travel arrangements and continuing education requirements for staff.
• Lead new employee orientation and onboarding.
• Prepare documents and reports and maintain filing systems.
• Facilitate communication across court departments and external partners.
• Handle confidential information and track deadlines.

Skills

Administrative support experience

Education

High School diploma or GED

Job description

This position provides high-level administrative support to court administration and judicial staff. Coordinates office operations, manages schedules, travel, continuing education requirements for staff, new employee orientation, prepares documents and reports, maintains records, and facilitates communication across court departments and external partners. Handles confidential information, tracks deadlines, and ensures efficient, professional day-to-day administrative workflow within the court.

Anticipated starting salary for this position may be up to mid-point depending on candidate’s experience and internal equity. The full salary range is listed above and mid-point for this position is $34.22 per hour.

Education and Experience

• High School diploma or General Educational Development (GED) equivalent.
• Three years' administrative support experience working for an executive-level position.

Licensing, Certifications, and Other Requirements

• Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.

Other pertinent licenses and/or certifications may be required of some positions depending on division/department/service assignment.

Selection Process

• Fingerprinting search of the national FBI Database
• Criminal Background screening

The City of Scottsdale reserves the right to change this process at any time, potentially without advance notice.

Years of experience are based on a work schedule of 2,080 hours per year for full-time positions and 1,040 hours per year for part-time positions, and while work experience may substitute for education on a year-for-year basis, depending upon the job classification, education may not be substituted for work experience.

It is the policy of the city to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, or disability.

When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation. Persons with a disability may request a reasonable accommodation by contacting HR at [phone]. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation. For TTY users, the Arizona Relay Service (1-800-367-8939) may contact HR at [phone].

This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the position change.