Administrative Assistant I - Counselors

Corpus Christi Independent School District; Campus (IL); On-site; USD 15,911 - 22,661; Full time

Job summary

Corpus Christi Independent School District seeks an Administrative Assistant I to Counselors to support the Campus Counseling Department. Under counselor supervision, you will perform clerical tasks, manage student folders, and assist in registration and TREX filing processes.

You will also handle communications with parents and staff, maintain confidentiality, and ensure timely completion of tasks within a 200-day calendar, while operating standard office equipment and software.

Qualifications

• High School graduate or equivalent.
• One-year related work experience in an office setting.
• Strong organizational and time management skills.
• Ability to relate well to others and handle multiple priorities under pressure.

Responsibilities

• Maintain accurate records in student cumulative folders.
• Keep folders up to date with new information.
• Assist teachers and staff with cumulative folders usage.
• Assist in registration of new students and TREX records filing.
• Communicate effectively with parents, teachers, administrators, and district personnel to support community relations.
• Maintain confidentiality of information and meet district timelines.
• Perform general clerical duties using computer, printers and office devices.

Skills

Organizational skills

Time management

People skills

Education

High School diploma or equivalent

Tools

Computer operation

Office software productivity tools

Email

Printers

Student management systems

Electronic file management

Technology ethics/etiquette

Job description

Education / Certification Required

High School graduate or equivalent.

Experience Required

One-year related work experience in office setting.

Technology Proficiency

• Computer operation
• Software productivity tools
• Email
• Printers
• Job‑related financial and student management systems
• Electronic file management
• District Acceptable Use of Policy and technology Ethics/Etiquette

Special Knowledge / Skills

• Possess organizational and time management skills
• Ability to relate well to others
• Ability to handle multiple priorities effectively, works under pressure, and meet deadlines

Function

Under the supervision of the Counselors, the Administrative Assistant I to Counselors assists with various administrative tasks and performs the necessary clerical duties associated with efficiently operating the Campus Counseling Department.

Responsibilities

• Maintaining accurate records in student cumulative folders
• Keeps each folder up to date with new information, as it becomes available
• Assists teachers and other authorized personnel in the use of cumulative folders
• Assists in registration of new students and ensures TREX records for new students are filed correctly in the student's cumulative folder
• Assist in the promotion of positive community relations through effective email and phone communications with parents, teachers, administrators, and other district personnel.
• Always maintain confidentiality of information
• Meet all timelines as determined by the district
• Performs general clerical duties utilizing computer, printer, and other office devices.
• Answer telephone calls, relay messages, answer questions according to approved procedures
• Compiles information for records, reports, and analyses
• Runs and generates reports, assists in gathering and organizing data and organize teacher and parent input information, and performs other clerical duties associated with the special education referral process
• Sets up appointments with parents and counselors
• Perform other duties as assigned by supervisor to include cross training, as necessary

Working Conditions

• Ability to receive and share information and/or instruction from internal/external customers through spoken expression
• Ability to manipulate tools/equipment/keyboards
• Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day
• Ability to see detailed information, naturally or with correction

Salary

CLER/401: $14.00 minimum/hour (individual salary calculation is based on applicable experience)

See the CCISD Salary Schedule handbook for information regarding initial salary placement.

Days

200

Job Description Revised September 18, 2024