Counseling Center Operations Coordinator

Signs of Hope; Las Vegas (NV); On-site; USD 42,000 - 62,000; Full time

Job summary

Signs of HOPE is seeking an Administrative Coordinator to manage daily Counseling Center operations and provide essential administrative support. The role requires greeting visitors, scheduling, filing, and maintaining HIPAA-compliant records while upholding strict confidentiality.

You will collaborate with the CEO and Clinical Director to ensure smooth office workflow and timely communication. The ideal candidate will have at least three years in administrative roles, strong MS Word/Excel

Qualifications

• Bachelor's degree in Business, Public Administration, Human Services or Hospitality from a four-year college or university, or equivalent experience.
• At least three years of experience in an administrative or clerical position with responsibility for general office work and procedures.
• Experience in a nonprofit or human services environment is preferred.

Responsibilities

• Supports the organization in providing hope, help, and healing to those affected by sexual violence and exploitation.
• Oversees all aspects of Counseling Center operations.
• Assist with front office coverage, greet incoming visitors, and maintain confidentiality.
• Input client data, electronic records, appointments, and clinician schedules.
• Prepare responses to correspondence and coordinate meetings for Clinical Team and CEO.
• Submit agency invoices to the accounting team and assist with events.

Skills

Administrative procedures

Office software

Confidentiality

Time management

Multitasking

Communication

Education

Bachelor's degree in Business / Public Administration / Human Services / Hospitality

Tools

Microsoft Word

Microsoft Excel

QuickBooks

Copy machines & scanners

Job description

Signs of HOPE is seeking an Administrative Coordinator to manage daily Counseling Center operations and provide essential administrative support. The role requires greeting visitors, scheduling, filing, and maintaining HIPAA-compliant records while upholding strict confidentiality.

You will collaborate with the CEO and Clinical Director to ensure smooth office workflow and timely communication. The ideal candidate will have at least three years in administrative roles, strong MS Word/Excel